Why Microsoft Forms Are Missing from All My Forms
Question details
The user is unable to find specific forms under their personal 'All My Forms' list.
- Product
- Microsoft Forms
- Device & OS
- not provided
- Scenario
- Looking for previously created forms, particularly those created for or assigned to a group, within the Microsoft Forms portal.
- Observed behavior
- Forms created for a group appear in the 'Recent' tab or group views but do not show up under the 'All My Forms' section.
Ensure you are logged into the correct Microsoft account associated with the missing forms and check your 'Recent' tab to verify if the form still exists.
Locate and Manage Group-Owned Forms
Understand the difference between personal and group ownership to easily locate forms missing from your personal list.
Microsoft Forms distinguishes heavily between personal forms and group forms. Only forms that you personally own will appear in the 'All My Forms' section. Forms created for a group, or moved to a group, belong to that group entirely. Because the ownership belongs to the group rather than the individual user, they are intentionally hidden from your personal list.
Navigate to the Microsoft Forms portal in your web browser and sign in with your Microsoft 365 credentials.
On the Forms homepage, scroll down to the bottom of the page until you find the 'My groups' section.
Click on the specific group where the form was created or transferred to. You will see all forms associated with that group listed there.
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Frequently Asked Questions
Can I move a group form back to my personal 'All My Forms' list?
No. Once a form is transferred to or created within a Microsoft 365 group, the group becomes the permanent owner. It cannot be moved back to an individual's personal 'All My Forms' list.
Why do some of my forms show up in the 'Recent' tab but not in 'All My Forms'?
The 'Recent' tab displays any forms you have opened or interacted with recently, regardless of who owns them. 'All My Forms' strictly filters and displays only the forms that you personally own.
How can I share a personal form with my team without losing it from 'All My Forms'?
Instead of transferring ownership to a group, you can click 'Share' or 'Collaborate' on your personal form and share an editing link with specific team members. This allows them to edit the form while keeping it in your personal list.
