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How to Highlight Row Based on Cell Value in Excel Using WPS Office? (2 Common Methods)

February 1, 2024 238 views

To be fair, selecting a cell and highlighting is an easy task to do, providing the emphasis you want for certain values. However, a complex matter would be to excel highlight row based on cell value, which is fair considering many find it to be an intricate challenge. In this article, we will show you how you can do that, and there's not just one way you can go about it. We have prepared different approaches for you to  ways Highlight Row Based on Cell Value in Excel Using WPS Office so you can stick with the one that suits you best.

How to Highlight Row Based on Cell Value in Excel Using WPS Office

Method 1: Fill Color Manually

Highlighting cells in Excel with WPS Office becomes effortless by employing the Fill Color tool. This tool straightforwardly colors the chosen cell, providing a noticeable emphasis on your data. Let's explore how to highlight cells and modify the color with WPS Office:

Step 1: Open your WPS Office spreadsheet and choose the cell you want to highlight.

Step 2: Head to the Home tab and find the Fill Color icon in the Fonts section.

WPS Spreadsheet select cell

WPS Spreadsheet select cell

Step 3: Click the Fill Color icon, and the cell will instantly get filled with the current color.

WPS Spreadsheet Fill Color

WPS Spreadsheet Fill Color

Step 4: To pick a different color, click the arrow next to the Fill Color icon and explore more options.

Step 5: If you don't see the color you want, click "More Colors" for additional choices.

 WPS Spreadsheet More Fill Color options

WPS Spreadsheet More Fill Color options


Pros

Cons

Quick and simple highlighting

Limited customization options for visual effects

Easy to use for immediate emphasis

No dynamic conditions; manual selection each time

Visual emphasis is straightforward


No learning curve; beginner-friendly


Pros and cons of Fill Color Manually method in WPS Office

Method 2: Using Conditional Formatting

Here's another approach to highlight cells in Excel using WPS Office based on specific conditions. Conditional Formatting in WPS Office's Excel equips users with robust tools to enhance data analysis and presentation visually. This feature encompasses five primary functions, and we'll explore each one to understand how to highlight rows based on cell values in Excel using WPS Office.

To better comprehend conditional formatting, we'll use an example. We'll apply various preset conditional rules in WPS Office to highlight cells and rows based on cell values in Excel using WPS Office.

 WPS Spreadsheet example dataset

WPS Spreadsheet example dataset

Step 1: Begin by choosing all the cells within the Sales column in our dataset.

WPS Spreadsheet select a column

WPS Spreadsheet select a column

Step 2: Then, go to the Home tab where you'll find the Conditional Formatting option. Click on the Conditional Formatting button to explore various pre-established conditions for your selection.

WPS Spreadsheet Conditional Formatting option

WPS Spreadsheet Conditional Formatting option

Highlight Cells Rules:

Highlight Cells Rules is the most fundamental among the preset conditional formatting rules in WPS Spreadsheet. It allows users to select a rule, for example, to highlight cells if the cell value is greater than a certain threshold.

Step 1: In the Highlight Cells Rules flyout menu, choose the condition that is suitable.

WPS Spreadsheet Highlight Cells Rules flyout menu

WPS Spreadsheet Highlight Cells Rules flyout menu

Step 2: In the new dialog box, users can set the reference value and choose the highlight color.

Step 3: If you wish to customize your highlighting effect further, expand the "With" field and select "Custom Format".

WPS Spreadsheet Highlight Cells custom format

WPS Spreadsheet Highlight Cells custom format

Step 4: The Format Cells dialog will appear, where users can modify font features like style, size, color, and even adjust the cell border if it meets the condition.

WPS Spreadsheet Highlight Cells Format Cells

WPS Spreadsheet Highlight Cells Format Cells

Step 5: If you can't find the rule you prefer in the Highlight Cell Rules flyout menu, simply click on "More Rules" in the flyout menu.

WPS Spreadsheet Highlight Cells More rules

WPS Spreadsheet Highlight Cells More rules

Step 6: A New Formatting Rule window will pop up, allowing users to set up a new rule accordingly.

WPS Spreadsheet Highlight Cells New formatting rule

WPS Spreadsheet Highlight Cells New formatting rule

Top/Bottom Rules:

Top/Bottom Rules offer a set of conditional formatting options in WPS Spreadsheet, allowing users to highlight cells based on their order. Here's how you can use this feature:

Step 1: In the Top/Bottom Rules flyout menu, select the condition that suits your criteria, such as highlighting the top or bottom percentage of cells.

WPS Spreadsheet Top/Bottom Rules flyout menu

WPS Spreadsheet Top/Bottom Rules flyout menu

Step 2: In the subsequent dialog box, users can adjust parameters like the number of items to highlight, and choose the highlight color.

Step 3: For additional customization, expand the "With" field and opt for "Custom Format".

WPS Spreadsheet Top/Bottom Rules custom format

WPS Spreadsheet Top/Bottom Rules custom format

Step 4: This leads to the Format Cells dialog, enabling users to tweak font features, color, size, and even modify cell borders based on the specified condition.

 WPS Spreadsheet Top/Bottom Rules format cells

WPS Spreadsheet Top/Bottom Rules format cells

Step 5: If the desired rule isn't found in the Top/Bottom Rules flyout menu, simply click on "More Rules".

WPS Spreadsheet Top/Bottom Rules More rules

WPS Spreadsheet Top/Bottom Rules More rules

Step 6: A New Formatting Rule window will appear, allowing users to define a new rule as per their requirements.

WPS Spreadsheet Top/Bottom Rules New Formatting Rule

WPS Spreadsheet Top/Bottom Rules New Formatting Rule

Data Bars:

Data Bars allow users to use horizontal bars within cells to visually represent the magnitude or value of the data in WPS Spreadsheet through conditional formatting.

Step 1: In the Data Bars flyout menu, choose the relevant condition for applying data bars to your cells.

WPS Spreadsheet Data Bar flyout menu

WPS Spreadsheet Data Bar flyout menu

Step 2: If the preferred rule isn't found in the Data Bars flyout menu, click on "More Rules".

WPS Spreadsheet Data Bar More Rules

WPS Spreadsheet Data Bar More Rules

Step 3: This opens the New Formatting Rule window, allowing users to establish a new rule tailored to their specific requirements.

WPS Spreadsheet Data Bars New Formatting Rule

WPS Spreadsheet Data Bars New Formatting Rule

Color Scales:

Color Scales allows users to utilize a gradient of colors to visualize data in WPS Spreadsheet through conditional formatting. Here's a guide on utilizing Color Scales in WPS Office:

Step 1: Within the Color Scales flyout menu, you'll find various conditions for applying color scales to your cells. Choose the one that best suits your needs.

WPS Spreadsheet Color Scales flyout menu

WPS Spreadsheet Color Scales flyout menu

Step 2: If the rule you're looking for isn't in the Color Scales flyout menu, simply click on "More Rules".

 WPS Spreadsheet Color Scales More Rules

WPS Spreadsheet Color Scales More Rules

Step 3: The New Formatting Rule window will pop, here users can create a new rule with specific requirements.

WPS Spreadsheet Color Scales New Formatting Rule

WPS Spreadsheet Color Scales New Formatting Rule

Icon Sets:

Icon Sets give users the ability to represent data through visual symbols or icons that convey specific meanings.

Step 1:  In the Data Bars flyout menu, choose the relevant condition for applying data bars to your cells.

WPS Spreadsheet Icon Sets flyout menu

WPS Spreadsheet Icon Sets flyout menu

Step 2: Click on "More Rules" to create a new rule if the preset rules don't meet your requirements.

WPS Spreadsheet Icon Sets More Rules

WPS Spreadsheet Icon Sets More Rules

Step 3: This action opens the New Formatting Rule window, providing users with the flexibility to establish a new rule.

WPS Spreadsheet Icon Sets New Formatting Rule

WPS Spreadsheet Icon Sets New Formatting Rule

New Rule:

Users have the flexibility to craft a new rule seamlessly within Conditional Formatting.

Step 1: To initiate the creation of a new rule, click on the "New Rule" option in the Conditional Formatting dropdown menu.

 WPS Spreadsheet Conditional Formatting New Rule

WPS Spreadsheet Conditional Formatting New Rule

Step 2: Within the New Formatting Rule window, users can then select a rule type and fine-tune the rule description to precisely meet their requirements.

WPS Spreadsheet set up conditions for new rule

WPS Spreadsheet set up conditions for new rule

Step 3: When users establish new cell rules, they can conveniently oversee and manage them through the "Manage Rules" option.

WPS Spreadsheet manage rules

WPS Spreadsheet manage rules

Pros

Cons

Powerful and dynamic highlighting options

Initial learning curve for various conditions

Automated application based on conditions

Requires understanding of conditional logic

Offers diverse preset formatting options

May not suit simple or quick highlighting needs

Enables uniform and consistent formatting

Slightly more complex compared to manual filling

Pros and cons of Conditional Formatting method in WPS Office

Choose Excellent Data Processing Tool to Highlight Your Focus - WPS Spreadsheet

The distinctive feature of WPS Office lies in its remarkable ability to simplify complex data handling tasks. Despite the apparent complexity, the user-friendly interface transforms these tasks into a seamless experience that boils down to a piece of cake. With a comprehensive set of tools, WPS Office ensures effective and comfortable execution of office tasks, accessible to a global audience at no cost.

WPS Spreadsheet

WPS Spreadsheet

Utilizing the highlighting feature, you can effortlessly emphasize elements in Writer, Spreadsheet, or Presentation. And in Spreadsheet, WPS offers the added benefit of highlighting multiple cells through a few straightforward steps.

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FAQs

Q1. Can I remove the highlight in the WPS Spreadsheets?

Yes, you can remove the highlight in WPS Spreadsheets. You can do this using the “Undo” button or the “Clear Formatting” function. The “Undo” function will delete the highlight from the cells. The “Clear Formatting” function will remove all formatting from the selected cells, including the highlighting format.

Q2. What is the significance of highlighting rows based on cell values in data analysis?

Highlighting rows based on cell values is a handy technique in data analysis because it helps users draw attention to specific information, making it easier to spot patterns and understand insights in a spreadsheet. Hence, this visual emphasis simplifies the process of identifying key data points and trends, ultimately aiding in making informed decisions based on the data.

Q3. How can I highlight an entire row based on specific cell values in WPS Office Excel?

Yes, you can highlight an entire row based on specific cell values in WPS Office Excel. You can use the Conditional Formatting feature to highlight rows based on specific cell values. This feature allows you to apply formatting to cells that meet the supplied criteria, making it easy to identify important data and trends in a spreadsheet.

Elevate Data Highlighting with WPS Spreadsheet

Highlighting in WPS Office is incredibly easy with just a few simple steps. Whether you're a beginner or an experienced user, exploring features like Excel highlight row based on cell value unveils the vast potential of this tool. Download WPS Office now and discover a world of possibilities.


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