SharePoint Document Issues

How to Stop SharePoint Email Notifications for Document Edits

Maira Mehtab Sep 22, 2026 869 views

Question details

The user needs to disable automatic email notifications triggered by file edits and comments in SharePoint document libraries to prevent inbox clutter during review workflows.

Product: SharePoint
Device & OS: not provided
Scenario: Managing document review workflows in SharePoint document libraries.
Observed behavior: SharePoint automatically generates and sends unwanted email messages to users every time a file is edited or a comment is added to a document.

Before you start

Ensure you have the appropriate permissions to view and manage alert settings on the SharePoint site, as some site-wide configurations may require administrator access.

Solution 1Recommended

Disable Notifications Using the Manage My Alerts Feature

Turn off individual or library-specific email alerts directly from the SharePoint library menu.

SharePoint provides a built-in feature to manage and delete alerts you have set up for specific documents or entire libraries. Removing these alerts will stop the automated emails for edits and changes.

Access the SharePoint Library

Open the specific SharePoint site or document library where the files are stored.

Open the More Options Menu

Click on the horizontal ellipsis (More options) located in the library toolbar.

Navigate to Manage My Alerts

Select 'Manage My Alerts' from the dropdown menu to view all active alerts for your account.

Delete the Alerts

Locate the alerts related to document edits, changes, or comments, select the checkbox next to them, and click 'Delete Selected Alerts'.

Site-Wide Alerts: The 'Manage My Alerts' page may display alerts for the entire site rather than only the selected library. Ensure you are deleting the correct alert.

Solution 2

Adjust OneDrive Notification Settings for Comments

Modify your OneDrive settings if SharePoint document comments are triggering emails through OneDrive.

Solution 3

Check Power Automate Flows (For Administrators)

Administrators should verify if custom Power Automate workflows are generating the unwanted notification emails.

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Frequently Asked Questions

Can I disable SharePoint email notifications for all users as an administrator?

Standard 'Alert Me' settings and OneDrive notifications are typically user-specific, meaning users must manage their own alerts. However, administrators can remove existing user alerts using PowerShell scripts or by disabling any custom Power Automate flows attached to the document library.

Why do I still receive emails after turning off 'Alert Me' in SharePoint?

If you continue to receive emails, they might be triggered by OneDrive's comment notification settings (such as @mentions), or there may be a background Power Automate workflow configured by your organization to send emails upon document edits.

Are comment notifications separate from document edit alerts?

Yes, SharePoint and OneDrive often handle comment notifications and @mentions separately from standard document modification alerts. You may need to disable notifications in both the SharePoint 'Manage My Alerts' menu and your personal OneDrive settings.

Document & File Issues