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How to Make Excel Spreadsheet Bigger When Printing (5 Easy Methods)

November 16, 2023 4.0K views

Are you frustrated with the tiny size of your Excel spreadsheet when it comes to printing? We understand the struggle. In this article, we'll guide you through five easy methods to make your Excel spreadsheet bigger, ensuring a more readable and visually appealing printout.

Part 1: Why is my Excel Spreadsheet so Small?

Many users encounter the frustration of their Excel spreadsheets appearing excessively small when it comes to printing. The issue may stem from various factors, each contributing to the diminutive size of the printed document.

Cell Formatting Issues:

  • Improper cell formatting can lead to a cramped appearance when printed. If cells are not configured correctly, it may result in a compressed layout, making the spreadsheet challenging to read on paper.

  • Solution: Review and adjust cell formatting to ensure proper alignment and size. Utilize the "Format Cells" option to customize the layout and avoid unintended compression.

Print Area Restrictions:

  • Sometimes, restrictive print area settings contribute to the small print problem. If the defined print area is too confined, it restricts the amount of content that can be accommodated on a single page.

  • Solution: Expand the print area to accommodate more content on a single page. Adjust the print area settings to include the necessary cells for a comprehensive and readable printout.

Scaling Problems:

  • Incorrect scaling settings in Excel can lead to the reduction of the spreadsheet size when printing. Inappropriate scaling may shrink the content to fit within predefined margins, causing readability issues.

  • Solution: Verify and adjust the scaling settings in Excel. Opt for "Fit Sheet on One Page" or customize scaling options to ensure the content is appropriately sized for printing.

Page Layout Settings:

  • Issues with page layout settings, such as incorrect margins or paper size, can result in the small appearance of the printed Excel sheet. This often occurs when the settings are not optimized for the desired print output.

  • Solution: Check and optimize page layout settings, including margins and paper size. Ensure these settings align with your printing requirements to prevent the spreadsheet from appearing too small on paper.

Understanding these potential reasons will pave the way for effective troubleshooting and selecting the appropriate solutions provided in the subsequent sections.

Part 2: Use Page Break Preview Option

Utilizing the "Page Break Preview" option in Excel is an effective way to adjust and enhance the size of your spreadsheet when printing. Follow these step-by-step instructions:

Step 1: Open the Excel spreadsheet that you want to make bigger.

Step 2: On the View tab, in the Workbook Views group, click Page Break Preview.

Step 3: Look for the blue dashed lines on the spreadsheet. These lines indicate where Excel is going to break the spreadsheet into pages when printed.

Step 4: To make the spreadsheet bigger, drag the blue dashed lines down or to the right. This will increase the number of pages that the spreadsheet is printed on.

Step 5: Once you are satisfied with the size of the spreadsheet, click Print Preview to see how it will look when printed.

Step 6: If you are happy with the preview, click Print to print the spreadsheet.

This method allows you to visually customize how your Excel spreadsheet will be divided and printed on pages.

Part 3: Change the Page Orientation

Adjusting the page orientation in Excel can significantly impact the size and layout of your spreadsheet when printing. Follow these step-by-step instructions, including images for clarity:

Step 1: Open your Excel Spreadsheet:

Launch Microsoft Excel and open the spreadsheet you wish to modify.

Step 2: Navigate to the 'Page Layout' Tab:

Located at the top of the Excel window, find and click on the 'Page Layout' tab.

Step 3: Select 'Orientation':

Within the 'Page Layout' tab, locate the 'Orientation' option. Click on it to reveal a dropdown menu.

Step 4: Choose Landscape or Portrait Mode:

From the dropdown menu, select either 'Landscape' or 'Portrait' mode based on your preference. 'Landscape' increases the width, while 'Portrait' increases the height of the printed page.

Step 5: Adjust Blank Spaces (Optional):

If changing the orientation results in blank spaces or inadequate space, consider returning to Part 2: 'Use Page Break Preview Option.' Adjusting page breaks can further optimize the print layout.

Part 4: Use Fit Sheet on One Page Option

The "Fit Sheet on One Page" option in Excel is a convenient feature designed to optimize the print layout by adjusting the content to fit neatly onto a single page. Here are the steps, accompanied by images:

Step 1: Open your Excel Spreadsheet:

Launch Microsoft Excel and open the spreadsheet you want to print.

Step 2: Navigate to the 'File' Tab:

Located at the top-left corner of the Excel window, click on the 'File' tab.

Step 3: Select 'Print':

In the 'File' menu, choose 'Print' to access the print settings.

Step 4: Adjust Print Settings:

Within the print settings, locate the option for 'No Scaling.' Click on it to reveal a dropdown menu.

Step 5: Choose 'Fit Sheet on One Page':

From the dropdown menu, select 'Fit Sheet on One Page.' Excel will automatically adjust the scaling to fit the entire sheet on a single page.

Step 6: Review and Confirm:

Preview the changes in the print preview section to ensure the content fits comfortably on one page.

Part 5: Adjust the Margin Settings 

Fine-tuning margin settings in Excel can significantly impact the size and layout of your spreadsheet when printing. Follow these step-by-step instructions, complete with images:

Step 1: Open your Excel Spreadsheet:

Launch Microsoft Excel and open the spreadsheet you intend to print.

Step 2: Navigate to the 'Page Layout' Tab:

Located at the top of the Excel window, click on the 'Page Layout' tab.

Step 3: Access the 'Margins' Option:

Within the 'Page Layout' tab, find and click on the 'Margins' option. A dropdown menu will appear.

Step 4: Choose 'Custom Margins':

From the dropdown menu, select 'Custom Margins.' This will open a dialog box where you can adjust specific margin settings.

Step 5: Adjust Margin Values:

In the 'Page Setup' dialog box, manually input your desired margin values in the 'Top,' 'Bottom,' 'Left,' and 'Right' fields. Alternatively, use the arrows to incrementally adjust the margins.

Step 6: Preview Changes:

Preview the changes in the print preview section to ensure the adjusted margins suit your printing preferences.

Part 6: Apply Size Feature (A4 to A3)

Utilizing the size feature in Excel allows for a seamless adjustment of your spreadsheet, enhancing its size for a more substantial printout. Follow these steps, complemented by images:

Step 1: Open your Excel Spreadsheet:

Launch Microsoft Excel and access the specific spreadsheet you wish to resize.

Step 2: Navigate to the 'Page Layout' Tab:

Located at the top of the Excel window, click on the 'Page Layout' tab.

Step 3: Access the 'Size' Option:

Within the 'Page Layout' tab, find and click on the 'Size' option. A dropdown menu will appear.

Step 4: Choose Desired Paper Size (A4 to A3):

From the dropdown menu, select the desired paper size, such as A3. This adjustment will automatically expand the size of your spreadsheet.

Step 5: Preview Changes:

Preview the changes in the print preview section to ensure the selected paper size meets your printing requirements.

Here's a table comparing the methods for optimizing the print layout of an Excel spreadsheet:

Method

Description

Benefits

Use Page Break Preview Option

Utilize the Page Break Preview option to adjust the print layout.

Provides a visual representation of page breaks for effective adjustment.

Change Page Orientation

Alter the page orientation (landscape/portrait) to optimize width or height.

Offers flexibility in adjusting the layout based on specific printing needs.

Use Fit Sheet on One Page Option

Optimize the print layout by fitting the entire sheet on one page.

Ensures a concise and readable printout on a single page.

Adjust Margin Settings

Fine-tune margin settings for a customized approach to maximize content within available space.

Provides precise adjustments to margins, optimizing the content for printing.

Apply Size Feature (A4 to A3)

Utilize the size feature to adjust the paper size, such as A4 to A3, for a larger printout.

Offers a straightforward method for enlarging the print size while maintaining clarity.

Each method addresses specific aspects of print layout optimization, and depending on the desired outcome, a combination of these methods may yield the most comprehensive and tailored results.

Part 7: WPS Office: Free Editor for Creating, Editing and Saving Excel Files

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Strengths of WPS Office:

  • Convenient for printing Word, Excel, PowerPoint, and PDF documents together: WPS Office allows you to print multiple documents from different applications at once. This can save you time and effort, especially if you need to print a large number of documents.

  • Well-designed and professional patterns for free: WPS Office provides a wide variety of free templates for Word, Excel, PowerPoint, and PDF documents. These templates are well-designed and professional, and they can help you to create high-quality documents quickly and easily.

  • Free to edit Word, Excel, PowerPoint, and PDF documents: WPS Office is completely free to use for editing Word, Excel, PowerPoint, and PDF documents. This makes it a great option for students, freelancers, and small businesses.

In addition to the strengths listed above, WPS Office is also cross-platform compatible, meaning that you can use it on Windows, Mac, Linux, Android, and iOS devices. This makes it a great choice for users who need to be able to access their documents from multiple devices.

Overall, WPS Office is a great free alternative to Microsoft Office. It is convenient, powerful, and easy to use.

To download WPS Office, please visit the following website: https://www.wps.com/

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FAQs:

Q1: Can I resize my Excel sheet before printing?

Yes, you can resize your Excel sheet before printing. Excel provides several methods to adjust the print layout, including changing page orientation, adjusting margins, using the "Fit Sheet on One Page" option, and applying the size feature. These methods allow you to customize the print layout to ensure that the content fits neatly on the printed page. Depending on your specific needs, you can choose the method that best suits your requirements for resizing the Excel sheet before printing.

Q2: How do you make Excel cells expand to fit text automatically?

To make Excel cells expand to fit text automatically, follow these steps:

Step 1: Select the cell or cells that you want to adjust.

Step 2: Right-click on the selected cell(s) and choose "Format Cells" from the context menu.

Step 3: In the Format Cells dialog box, go to the "Alignment" tab.

Step 4: Check the "Wrap text" option.

Step 5: Click "OK."

This will make the selected cells expand vertically to accommodate the wrapped text.

Q3: How do I expand all Cells in Excel?

To expand all cells in Excel and make the content visible, you can use the following steps:

Step 1: Select the column or row containing the cells you want to expand.

Step 2: Place your cursor between the selected column or row headers until it turns into a double-headed arrow.

Step 3: Double-click on the double-headed arrow. Excel will automatically adjust the column width or row height to fit the content in each cell.

Alternatively, you can manually adjust the column width or row height by dragging the column or row boundary to the desired size.

Summary:

In this guide, we've explored five effective methods to tackle the common problem of small Excel spreadsheets during printing, addressing issues like formatting, page layout, and orientation. Each method is presented with clear, step-by-step instructions, allowing users to choose the most suitable solution for their needs. Among the various recommendations, WPS Office shines as a standout choice, offering seamless printing of various document types, professional patterns, and free editing capabilities across Word, Excel, PowerPoint, and PDF formats. With its user-friendly features and versatility, WPS Office stands out as an excellent solution for users seeking an efficient and cost-free office suite.

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