Catalog

How to Reduce PDF File Size without Losing its Quality

July 31, 2023 2.2K views

Sending important files, business ideas, and resumes are just a few of the many uses for PDF files. Yet, one of the main problems with PDF files is their size, which makes sending and storing them very difficult. Many users struggle with the challenge of reducing the PDF file size without compromising the document's quality. We will show you different methods on how to reduce the size of a PDF file without compromising its quality. By reducing the file size of your PDFs, you can free up important storage space on your device and make it easier and faster to share them.

Reduce PDF File Size without Losing its Quality Using Different Devices and System

Desktop

One of the easiest ways to reduce the file size of a PDF document on your desktop is by using the WPS Office software. Here’s how you can do it:

  • Open the WPS Writer and click on the “File” tab.

  • Select the “Export to PDF” option.

  • Click on the “Options” button and select “PDF Optimizer.”

  • Choose the appropriate options to optimize the PDF, like reducing image quality or compressing text.

  • Click on “OK”

  • Save the document.

Mobile

In case you intend to compress the size of a PDF file on your mobile device, you can use the Adobe Acrobat application. The following are the steps to do so:

  • Open the Adobe Acrobat app.

  • Select the PDF file you want to reduce.

  • Click on the “Tools” option at the bottom of the screen.

  • Select “Optimize PDF.”

  • Choose the appropriate options to optimize the PDF, like reducing image quality or compressing text.

  • Click on “Save As”

  • Save the document.

Reduce PDF File Size without Losing its Quality Using Different Online Tools

To reduce the file size of a PDF document, you can alternatively use an online application like Smallpdf. Here's how:

  1. Go to Smallpdf.com and select the “Compress PDF” option.

  2. Upload the PDF file you want to reduce.

  3. Choose the appropriate options to optimize the PDF, such as reducing image quality and compressing text.

  4. Click on “Download” to save the document.

Reduce PDF File Size without Losing its Quality Using Adobe Acrobat Pro

Aside from WPS Office, you can utilize other common PDF tools to reduce the file size of a PDF document, such as Adobe Acrobat Pro or Foxit PhantomPDF.

  1. Open the PDF document you want to reduce in Adobe Acrobat Pro.

  2. Click on “File” and select “Save As Other.”

  3. Choose the “Reduced Size PDF” option.

  4. Choose the appropriate options to optimize the PDF, such as reducing image quality and compressing text.

  5. Click on “Save” to save the document.

Reduce PDF File Size without Losing its Quality Using Foxit PhantomPDF

  1. Open the PDF document you want to reduce in Foxit PhantomPDF.

  2. Click on “File” and select “Save As Other.”

  3. Choose the “Reduced Size PDF” option.

  4. Choose the appropriate options to optimize the PDF, such as reducing image quality and compressing text.

  5. Click on “Save” to save the document.

Using Tips to Reduce PDF File Size without Losing its Quality

  1. One strategy to decrease the size of a PDF file without compromising its quality is to first decrease the file size of the photos and graphics prior to compressing the entire document. This approach can significantly reduce the overall size of the file.

  2. To reduce the size of the PDF, consider deleting any irrelevant pages or material.

FAQs on How to Reduce PDF Size without Losing Quality

Q: Is it possible to reduce the file size of a PDF without compromising its quality?

Yes, numerous tools and techniques exist to decrease the size of a PDF file without compromising its quality. Among them, compressing the images in the PDF prior to compressing the whole file is one such approach.

Q: What program is best for reducing a PDF's file size?

Although various solutions exist for this purpose, WPS Office is strongly suggested due to its numerous compression features that enable file reduction without sacrificing quality.

Final Thoughts

If you're in need of dependable and steady software to decrease the size of your PDFs, we recommend considering WPS Office. With its user-friendly interface and extensive compression capabilities, WPS Office is a perfect choice for individuals seeking an alternative to compress their PDF files. Moreover, there's no reason not to try it out since a free trial is available!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.