SharePoint Document Issues

How to Display a SharePoint List on Another Site Without Copying It

Huma Ashraf Ch Oct 21, 2026 868 views

Question details

The user wants to display filtered data from a master SharePoint list on a different site or subsite while keeping the information synchronized, without creating a duplicate copy.

How to Display a SharePoint List on Another Site Without Copying It

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Attempting to embed or display a live, synchronized view of a SharePoint list across multiple different site collections or subsites.
Observed behavior: SharePoint Online does not provide out-of-the-box functionality to display lists across different sites natively, requiring users to rely on external tools or workflows.

Before you start

Ensure you have Site Collection Administrator permissions on both the source and target SharePoint sites, as well as permission to deploy apps to the tenant App Catalog if using third-party web parts.

Solution 1Recommended

Use the PnP Modern Search App to Display List Data

Since SharePoint lacks native cross-site list capabilities, the PnP Modern Search app is the most effective workaround to retrieve and format list data from anywhere in your tenant.

The PnP Modern Search solution is an open-source set of web parts that utilizes the SharePoint search API. It allows you to query specific lists across your entire tenant and format the results beautifully on any modern page.

This method is highly recommended for environments (such as educational institutions) where Power Apps or advanced custom scripting might be restricted by IT policies.

Download PnP Modern Search

Visit the official PnP Modern Search GitHub repository (microsoft-search.github.io/pnp-modern-search) and download the latest release package (.sppkg file).

Deploy to App Catalog

Upload the downloaded .sppkg file to your SharePoint tenant's App Catalog and deploy it so it becomes available across all sites.

Add the Web Part to Your Target Site

Navigate to the site where you want the list to appear, edit the page, and add the 'PnP - Search Results' web part to the canvas.

Configure the Query

Open the web part properties and configure the search query to target the exact Path or List ID of your master SharePoint list. Map the managed properties to format how the columns are displayed.

Use the PnP Modern Search App to Display List Data

Ideal for Restricted Environments: If you use education licenses where Power Apps and Power Automate are disabled by department policy, PnP Modern Search serves as the perfect secure alternative.

Solution 2

Create a Power Automate Flow for Data Synchronization

Set up a flow to synchronize data automatically between a master list and a secondary list on the target site.

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Frequently Asked Questions

Can I use the native List web part to show a list from another SharePoint site?

No. The out-of-the-box SharePoint List web part only allows you to select and display lists that exist within the current site collection. It does not support selecting a list from a different site or subsite.

Why is Power Apps sometimes unavailable for SharePoint tasks?

In specific organizational environments, such as education departments or highly secure corporate networks, administrators may restrict or disable Power Apps licenses due to compliance, cost, or security policies.

How can I request native cross-site list functionality from Microsoft?

You can request new features and upvote existing requests by visiting the official Microsoft SharePoint Feedback Portal. Community feedback helps prioritize future native capabilities in SharePoint Online.

Document & File Issues