SharePoint Document Issues

How to Export SharePoint Site Pages and Content Lists to Excel

Amos Gikunda Oct 9, 2026 869 views

Question details

The user needs to export all SharePoint site pages and content lists, but there is no built-in mass download option available.

Exporting SharePoint Site Pages and Content Lists

Product: SharePoint Online
Device & OS: not provided
Scenario: Attempting to download a complete inventory or sitemap of SharePoint pages, document libraries, and lists for auditing or offline viewing.
Observed behavior: SharePoint Online requires site pages, document libraries, and lists to be exported separately as it lacks a native feature for exporting an entire site's content at once.

Before you start

Ensure you have the necessary permissions (at least Read or View access) to see and export the specific SharePoint Site Pages, document libraries, and lists you wish to download.

Solution 1Recommended

Export Site Pages and Lists to Excel Manually

Use the built-in 'Export to Excel' feature for each individual site page library, document library, and list.

SharePoint Online does not currently offer a one-click solution to export an entire site's content at once. You will need to export each library or list individually to gather your data.

Navigate to the target library

Open your SharePoint site and navigate to the 'Site Pages' library, document library, or specific list you want to export.

Locate the export option

Click on the command bar menu at the top of the library (you may need to click the three dots to see more options depending on your screen size).

Export the data

Select 'Export to Excel' or 'Export to CSV' from the dropdown menu. SharePoint will generate and download the file to your local computer.

Repeat for other libraries

Save the downloaded file and repeat this process for any other document libraries and content lists you need to inventory.

Solution 2

Use PowerShell for a Complete Site Inventory

For a comprehensive site map including all pages, files, and item counts, administrators can use automation scripts.

Free Microsoft Office alternative

Manage Exported SharePoint Data Easily with WPS Office

While exporting complete SharePoint site content requires manual steps, analyzing the exported CSV or Excel files doesn't have to be complicated. WPS Office provides a free, lightweight, and highly compatible suite to view, edit, and organize your exported SharePoint lists and document library data.

1. Download and Install: Download WPS Office Free from the official website and complete the quick installation process.
2. Open WPS Spreadsheet: Launch WPS Spreadsheet from the main WPS Office dashboard.
3. Analyze Exported Lists: Open your downloaded SharePoint CSV or Excel files directly in WPS to sort, filter, and analyze your site inventory.

Fully compatible with Microsoft Excel formats (.xlsx, .csv) exported from SharePoint.Free and lightweight suite perfect for processing large inventory lists and site page data.Familiar user interface with zero learning curve for easy data management.Seamless migration and operation without heavy subscription costs.

microsoft office alternative - wps office

Frequently Asked Questions

Can I export an entire SharePoint site to a single Excel file?

No, SharePoint Online does not provide a built-in feature to export all site content into a single file. You must export Site Pages, document libraries, and individual lists separately, or rely on admin tools like PowerShell to generate a custom comprehensive report.

Why is the 'Export to Excel' button missing in my SharePoint list?

The 'Export to Excel' button may be missing if you do not have sufficient permissions, if the feature has been disabled by your SharePoint administrator, or if you are using an incompatible browser. Ensure you have at least 'Read' access and try accessing the site using a modern web browser.

How do I open the downloaded SharePoint export file?

When you click 'Export to Excel', SharePoint typically downloads an .iqy (Web Query) file or a .csv file. You can open these files using standard spreadsheet software like WPS Spreadsheet or Microsoft Excel. Note that .iqy files require an active internet connection to authenticate and pull the live data.

Document & File Issues