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How to Find a Missing Microsoft Forms Survey and View Responses
Question details
The user needs to locate a Microsoft Forms survey that has disappeared from their personal forms list so they can edit it and view responses.
- Product
- Microsoft Forms
- Device & OS
- not provided
- Scenario
- The user can still access the live survey link to fill it out, but the form is missing from 'My Forms', preventing them from viewing responses or editing the content.
- Observed behavior
- The active survey is not visible in the 'My Forms' dashboard, restricting the form creator from performing owner-level actions like accessing collected data.
Ensure you are logged into Microsoft Forms using the exact Microsoft account that was originally used to create the survey, and verify that the respondent link is still active.
Locate the Survey in Microsoft Forms Groups
Since the form link is still active, it is highly likely that the form was moved or created as a group form instead of a personal form.
Microsoft Forms allows forms to be associated with Microsoft 365 Groups. When a form is moved to a group, it disappears from the personal 'My Forms' section and becomes accessible only through the specific group dashboard.
Open your web browser and navigate to https://forms.office.com. Sign in with your Microsoft 365 account credentials.
Scroll down on your Forms dashboard until you find the 'My groups' section.
Click on 'Show more' at the bottom of the group list to view all the Microsoft 365 groups you are a member of.
Click into each group one by one and check the forms associated with them. Once you locate the missing survey, click on it to edit the form and view its responses.
Contact Your IT Administrator
If you cannot find the form in your groups, it may have been moved to a group where you lack membership or permissions.
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- 1. Download the Installer: Visit the official WPS Office website and download the free installer for your operating system.
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Frequently Asked Questions
Why can I access my form to fill it out, but not edit it?
You are likely accessing the 'Share to collect responses' link rather than the collaboration link. To edit the form, you must locate it within your Forms dashboard or group dashboard as the owner.
Can a deleted Microsoft Form be recovered?
Yes, if a form was accidentally deleted, it is moved to the Recycle bin in Microsoft Forms. You can click the Recycle bin icon at the bottom right of the Forms portal and restore the form within 30 days.
How do I know if my form is a personal form or a group form?
Personal forms appear under 'My forms' on your Forms dashboard, while group forms are listed under the respective group name in 'My groups'. Group forms are accessible and editable by all members of that specific Microsoft 365 group.
