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How to Limit OneDrive Storage and Stop Unwanted Folder Backups
Question details
The user wants to prevent OneDrive from automatically backing up local folders to save their limited 5 GB cloud storage space.
- Product
- Microsoft OneDrive
- Device & OS
- not provided
- Scenario
- Managing cloud storage allowances and configuring local folder backup settings to prevent automatic syncing.
- Observed behavior
- OneDrive automatically backs up standard local folders like Desktop, Documents, and Pictures, quickly consuming the limited 5 GB free storage allowance even when the user does not want those files protected in the cloud.
Ensure you are logged into your OneDrive account on your computer and have an active internet connection before modifying your synchronization settings.
Turn Off Folder Backup in OneDrive Settings
Stop OneDrive from automatically syncing your default local computer folders to the cloud to preserve storage space.
Many users confuse the 'Choose folders' setting with 'Manage backup'. The 'Choose folders' option only controls which cloud files download to your PC, whereas 'Manage backup' dictates which local PC folders upload to OneDrive. To save your 5 GB limit, you must adjust the Manage backup settings.
Click the OneDrive cloud icon located in your Windows taskbar (system tray), click the gear icon (Help & Settings), and select 'Settings' from the menu.
In the OneDrive Settings window, click on the 'Sync and backup' tab located on the left-side navigation pane.
Click the 'Manage backup' button. A new dialog box will appear displaying standard local folders such as Desktop, Documents, and Pictures.
Turn off the toggle switch for any folder you do not want synced to OneDrive. Click 'Stop backup' to confirm your choice when prompted.
Switch to WPS Office for Better Local and Cloud Control
If you are tired of Microsoft's forced cloud syncs and strict storage limits, consider switching to WPS Office. It provides a lightweight, flexible experience with high compatibility for all Microsoft document formats. You can save your files locally without forced uploads or choose exactly what to upload to the built-in WPS Cloud, giving you full control over your storage.
Frequently Asked Questions
Why is my OneDrive storage suddenly full?
By default, OneDrive often automatically backs up your Desktop, Documents, and Pictures folders. If you have large files, videos, or games saved in these locations, they will upload to the cloud and quickly consume your free 5 GB limit.
What does the 'Choose folders' option do in OneDrive?
The 'Choose folders' option allows you to select which folders currently residing in your OneDrive cloud storage are downloaded and synchronized to your local computer. It does not control or stop your local computer folders from backing up to the cloud.
What happens to my local files when I stop folder backup in OneDrive?
When you turn off backup for a folder, new files saved there will no longer upload to OneDrive. The files that were already backed up will remain in your OneDrive folder online, and a shortcut titled 'Where are my files' will appear in your local folder to help you easily locate the cloud versions.
Can I delete files from OneDrive after turning off backup?
Yes. Once you have successfully disabled the folder backup in settings, you can safely delete the files from your OneDrive cloud storage online to free up space. This will not affect the newly created local files on your PC.
