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How to Send Documents by Email and Share Cloud Files
Question details
The user wants to know the proper methods for sending documents via email, attaching standard files, and sharing larger files stored in Adobe Creative Cloud or other cloud services.
- Product
- Email Clients, Google Drive, Adobe Creative Cloud
- Device & OS
- not provided
- Scenario
- Distributing standard documents or heavy graphical assets to recipients electronically.
- Observed behavior
- The user requires clear steps for standard email attachments as well as handling large files via cloud sharing options.
Verify the size of the document you intend to send. Most standard email providers limit attachments to 25MB, so you will need a cloud storage account like Google Drive or Adobe Creative Cloud ready for larger files.
Attach Documents Directly in Your Email Client
This is the most straightforward method for sharing standard documents, PDFs, and images under 25MB.
Almost all email clients handle attachments the same way. You browse for the file on your local computer and append it to your outgoing message.
Open your preferred email application or webmail service and click the 'New Message' or 'Compose' button to open the text editor.
Look for the attachment button, which is typically represented by a paperclip icon, usually located at the bottom or top of the composition window.
A file explorer window will open. Navigate to the folder where your document is saved, click the file to select it, and choose 'Open' or 'Attach'.
Wait for the file upload progress bar to complete. Fill in the recipient's email address and subject line, then click 'Send'.
Share Large Files Using Google Drive in Gmail
Use this method if your document exceeds the standard email attachment limit or if you want to keep your email lightweight.
Share Files Directly from Adobe Creative Cloud
If you are working with Adobe files and assets, you can share them without leaving the Adobe ecosystem.
Send and Share Documents Directly from WPS Office
WPS Office simplifies the sharing process by allowing you to attach documents to emails or generate cloud sharing links directly from your editing workspace, saving you time and avoiding attachment size limits.
- 1. Open your document: Launch WPS Office and open the Word, Excel, Presentation, or PDF document you want to send.
- 2. Access the Share menu: Click the 'Share' button located in the upper right corner of the application interface.
- 3. Choose your sharing method: Select 'Email' to automatically attach the current file to your default desktop email client, or select 'Create Link' to generate a WPS cloud link for larger files.
- 4. Send to recipient: If you chose Email, your client will open a new draft with the file attached. If you chose Link, simply copy the URL and paste it into your preferred messaging app or webmail.
Frequently Asked Questions
What is the maximum file size I can attach to an email?
Most popular email providers, including Gmail, Outlook, and Yahoo, restrict file attachments to 20MB or 25MB per email. If your document exceeds this size, you must upload it to a cloud storage service and share the link.
Why did I receive an error when trying to email a document?
Delivery errors are usually caused by the attached file being too large for the recipient's mail server to accept. They can also be caused by an incorrect email address, an unstable internet connection, or an antivirus program blocking certain file types (like .exe or heavy zip files).
Can I share Adobe files without sending the actual file?
Yes. By utilizing Adobe Creative Cloud or third-party cloud services like Google Drive and Dropbox, you can generate a web link. This link directs the recipient to view or download the file from the browser, bypassing the need to attach heavy files directly to an email.
