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How to Share Adobe Scan Documents and Use Document Cloud Storage
Question details
The user needs to understand how Adobe Scan syncs files to Document Cloud and how to share specific scanned documents with a manager without providing full account access.
- Product
- Adobe Scan / Adobe Document Cloud
- Device & OS
- not provided
- Scenario
- Sharing scanned business documents securely with colleagues without sharing account login credentials or purchasing extra storage.
- Observed behavior
- Needs to enable collaborative review and commenting on specific scanned PDF files while keeping the rest of the account private.
Ensure you are signed into your Adobe account within the Adobe Scan app and connected to a stable internet network so your newly scanned documents can successfully sync to the cloud.
Share Individual Scanned PDFs via Adobe Document Cloud
Since sharing an entire Adobe account is not supported, the best approach is to share individual scanned PDFs directly from the app for collaborative review and commenting.
By default, any document you capture using the Adobe Scan application is automatically saved to your free Adobe Document Cloud account. To collaborate with managers or colleagues, you can grant them access to specific files rather than your whole account.
Open the Adobe Scan app and navigate to your list of recent scans or the specific folder where your document is saved.
Tap the 'Share' icon located next to the PDF file you wish to send to your manager.
Select the option to share the file for review or commenting. This allows the recipient to view the file and leave annotations without altering the original file structure.
Type your manager's email address into the recipient field and send the invitation. They will receive an email containing a secure link to access the specific PDF.
Scan, Save, and Share PDFs Easily with WPS Office
WPS Office provides a powerful built-in document scanner on mobile and seamless cloud syncing. You can easily digitize physical documents, back them up to WPS Cloud, and securely share links with your team for collaborative review.
- 1. Scan Your Document: Open the WPS Office mobile app, tap the '+' icon, and select 'Scanner' to capture your physical document.
- 2. Save to WPS Cloud: Once the document is scanned and converted to a PDF, save it directly to your WPS Cloud space.
- 3. Generate a Share Link: Tap the 'Share' button on your saved document, choose 'Share as Link', and configure the viewing or editing permissions.
- 4. Collaborate with Your Team: Send the generated link to your manager via email or any messaging platform for instant access and review.
Frequently Asked Questions
Does Adobe Scan automatically save my documents to the cloud?
Yes, by default, any document you scan using the Adobe Scan application is automatically saved as a PDF to your signed-in, free Adobe Document Cloud account.
Can I share my entire Adobe Document Cloud account with my manager?
No, Adobe does not support sharing a single Document Cloud account among multiple users. To collaborate, you must share individual files or invite specific people to review them.
How do I collaborate on a scanned PDF without buying extra storage?
You can use the Share feature in Adobe Scan to send a review link to colleagues. This allows them to add comments and annotations to your existing file without requiring you or them to purchase additional storage.
What happens if I delete a shared file from Adobe Scan?
If you delete a shared PDF from your Document Cloud storage, the share link will immediately become invalid, and your collaborators will no longer be able to access the document.
