Document Editing Problems

How to Split Multiple Table Cells into Rows and Columns in Word

Algirdas Jasaitis Oct 21, 2026 868 views

Question details

The user wants to split multiple selected cells in a table into a specific number of rows and columns at once.

How to Split Multiple Table Cells into Rows and Columns in Word

Product: Microsoft Word
Device & OS: not provided
Scenario: Modifying an existing table structure to accommodate more detailed data points by adding granular columns and rows to specific selected areas.
Observed behavior: Word does not have a reliable built-in command to split multiple selected cells into an exact uniform layout in one step. Directly splitting them often produces uneven results, and automated parameters are limited.

Before you start

Before modifying your table structure, ensure you have saved a copy of your document, as merging and splitting multiple cells can significantly alter the table's alignment and text distribution.

Solution 1Recommended

Merge and Split Cells for Uniform Layouts

To avoid uneven cell dimensions when splitting multiple cells, merge the selected cells into a single block first, then split that block into the exact number of rows and columns you need.

Select the target cells

Highlight all the cells in the table that you want to reformat.

Merge the cells

Navigate to the 'Table Layout' tab on the ribbon and click on 'Merge Cells' to combine your selection into one large cell.

Split the merged cell

With the newly merged cell still selected, click 'Split Cells' in the 'Table Layout' tab.

Specify dimensions

In the dialog box, enter the exact number of rows and columns you require, then click 'OK' to apply the new layout.

Merge and Split Cells for Uniform Layouts

Result Variation: Skipping the merge step and directly splitting multiple cells may cause Word to apply the split individually per cell, leading to misaligned columns.

Solution 2

Use a VBA Macro for Complex Tables

For very large tables or highly complex splitting operations where built-in options fall short, utilize a VBA macro to automate the table layout formatting.

Easy Table Formatting with WPS

Easily Manage and Split Table Cells in WPS Writer

WPS Writer offers an intuitive and robust set of table management tools. You can easily split, merge, and adjust multiple table cells with a user-friendly interface, completely bypassing the need for complex macros while maintaining full compatibility with your existing Word documents.

1. Open your document: Launch WPS Office and open the document containing the table you want to edit.
2. Select the cells: Highlight the specific cells you need to divide.
3. Use Table Tools: Navigate to the 'Table Tools' tab and click on the 'Split Cells' icon.
4. Enter dimensions: Specify the number of rows and columns, then click 'OK' to instantly update your table layout.

Intuitive 'Split Cells' dialog for exact rows and columns configurationFully compatible with Microsoft Word (.docx) table formatsLightweight application ensures fast editing even with massive tablesFamiliar ribbon interface requires no learning curve

microsoft office alternative - wps office

Frequently Asked Questions

Why is the 'Split Cells' option grayed out in Word?

The 'Split Cells' option is typically disabled if you have selected the entire table instead of specific cells, or if the document is protected for editing. Try clicking inside a single cell or selecting just a few cells.

Can I split a single cell diagonally in Word?

While you cannot technically split a cell into two functional diagonal cells, you can add a diagonal border for visual purposes. Go to 'Table Design', click 'Borders', and choose 'Diagonal Down Border' or 'Diagonal Up Border'.

How do I split an entire table into two separate tables?

To divide a table into two, place your cursor in the row that you want to serve as the first row of the new table. Then, go to the 'Table Layout' tab and click on 'Split Table'.

What is the maximum number of columns I can split a cell into?

Word limits the maximum number of columns you can split a cell into based on the physical page width and margins. Additionally, certain VBA parameters and automated functions limit splitting operations to a maximum of 10 divisions.

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