How to Tag and Search OneDrive Files Using Custom Attributes

Open the OneDrive desktop app and ensure the specific folders you want to tag are successfully synchronized to your local PC.

Open Windows File Explorer, navigate to your synced OneDrive folder, and right-click the file (e.g., a PDF, Word, or PowerPoint document) you want to tag. Select Properties from the context menu.

Click on the Details tab in the Properties window. Click the empty space next to the Tags field, type in your custom attributes, and click Apply, then OK.

To locate your files later, simply type the tag value into the search box located at the top-right corner of Windows File Explorer.

Upload or move your files from OneDrive for Business into a designated SharePoint document library.

In the SharePoint library view, click on Add column to create custom structural attributes like Choice, Text, or Date columns for Technology, Role, and Location.

Select a file, open the details pane on the right side of the screen, and fill in the newly created metadata fields for that document.

Use the column headers to filter or group your files by their custom attributes. You can also use the Export to Excel button in the command bar to generate reports based on this metadata.