Permission & Access Issues

How to View SharePoint Permissions Granted Through a Sharing Link

Maira Mehtab Oct 23, 2026 868 views

Question details

The user needs to view and manage SharePoint permissions for individuals who received access via sharing links, as these do not appear in the standard site permissions.

How to View SharePoint Permissions Granted Through a Sharing Link in SharePoint

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Reviewing or revoking access for specific users who were given item-level permissions through a 'Send link' action.
Observed behavior: Users with link-based access are missing from the site's main permissions page, requiring a separate review process at the item level.

Before you start

Ensure you have Site Owner or Full Control permissions for the specific SharePoint site, document library, or item to view and manage access links.

Solution 1Recommended

Review and Manage Link-Based Access in the Information Pane

Use the item-level Manage Access panel to identify and review users who have been granted permissions via sharing links.

Because link-based access is managed at the item level rather than the site level, you must review the specific file or folder to see who has access via a sharing link.

Open the information pane

Navigate to the specific SharePoint list or document library. Select the file or item, then click the 'i' (Information) icon in the top right corner of the screen.

Access permission settings

In the information pane that opens on the right, locate and click on 'Manage access' to open the permissions window.

Review links giving access

Look under the 'Links giving access' section. For specific-people links, click the ellipsis (...) menu to view exactly which users have been granted access through that link.

Remove unwanted access

If you need to revoke access for a specific user or a resigned employee, you can delete the link entirely or remove the specific individual from the list of users associated with that link.

Review and Manage Link-Based Access in the Information Pane

Understanding Link Types: Specific-people links identify exact users, while organization-wide or 'anyone' links will only display the link itself and will not list every person who has used it.

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Frequently Asked Questions

How do I remove access for a resigned user granted through a sharing link?

You need to locate the specific file or folder, open the information pane, select Manage access, and either delete the sharing link entirely or remove the specific user from the link's access list.

Why don't users with link access appear in the main site permissions?

SharePoint handles link-based access separately from direct site permissions. Users who only have access via a sharing link are tracked at the item level rather than the site level.

Can I see exactly who used an organization-wide sharing link?

No, organization-wide and 'Anyone' links only display the link itself in the Manage access panel. They do not provide a detailed list of every individual who clicked or used the link.

Document & File Issues