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Why TrueType Fonts Will Not Embed in Word 2016 and How to Fix It
Question details
The user is unable to embed certain TrueType or OpenType fonts into a Word 2016 document.
- Product
- Microsoft Word 2016
- Device & OS
- not provided
- Scenario
- The user is attempting to save a document with custom fonts embedded so it displays correctly on other devices or when printed.
- Observed behavior
- Word 2016 fails to embed the .ttf or .otf files, usually due to embedded licensing restrictions on the font files themselves.
Ensure you have the original font files (.ttf or .otf) downloaded to your local drive and that you have administrator rights to view their file properties.
Check and Verify Font Embeddability Permissions
Determine if the font's internal licensing allows it to be embedded in documents.
Fonts with .ttf and .otf extensions can only be embedded if their creator granted the appropriate licensing permissions. There are different levels of embeddability: Editable, Installable, Print/Preview, and Restricted.
Find the downloaded .ttf or .otf font file on your computer using File Explorer.
Right-click the font file and select 'Properties' from the context menu.
Navigate to the 'Details' tab and look for the 'Font Embeddability' property in the list.
If the status says 'Restricted', the font cannot be embedded. 'Print/Preview' allows viewing and printing only, while 'Editable' and 'Installable' allow full embedding.
How to Embed TrueType Fonts in WPS Office
WPS Office offers a straightforward way to embed supported TrueType and OpenType fonts, ensuring your documents look exactly as intended when shared across different devices.
- 1. Open WPS Writer: Launch WPS Writer and open the document where you want to embed the custom fonts.
- 2. Access Options: Click on the 'Menu' button in the top-left corner and select 'Options' from the drop-down list.
- 3. Enable Font Embedding: Navigate to the 'General and Save' tab. Check the box for 'Embed TrueType fonts' and click 'OK' to save your settings.
Frequently Asked Questions
Can I embed an OpenType (.otf) font in Microsoft Word?
Yes, modern versions of Word support embedding both .ttf and .otf fonts, provided the font's licensing permissions (such as Editable or Installable) allow for it.
What does a 'Restricted' font embeddability mean?
A Restricted license means the font creator does not permit the font to be embedded in digital documents. The font will only display correctly on devices where the font file is already locally installed.
How can I fix a restricted font issue?
You cannot alter a font's licensing permission yourself. You must either purchase or download an embeddable version of the font from the original creator, or substitute it with a similar, legally embeddable font.
Why does my document layout change on another computer?
If your original document used a font that was not embedded (or was restricted from embedding), the second computer will substitute it with a default system font. Because different fonts have different spacing and sizing, this often alters the document's layout.
