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Can Administrators Remove the Tentative Calendar Status in Outlook?
Question details
Administrators want to know if there is a way to globally disable or remove the 'Tentative' meeting response option for all users within their organization.
- Product
- Microsoft Outlook / Microsoft 365
- Device & OS
- not provided
- Scenario
- Managing organizational calendar settings to force users to definitively accept or decline meeting invitations.
- Observed behavior
- Users currently have the option to select 'Tentative' when responding to meeting invites, and administrators are looking for a global setting to restrict this specific option.
Verify that you have Microsoft 365 Global Administrator or Exchange Administrator privileges before attempting to modify organizational calendar settings.
Acknowledge System Limitations and Submit Feedback
Currently, Microsoft does not provide an administrative setting to remove the Tentative option globally. The recommended action is to submit a formal request to the product team.
There is currently no built-in policy, PowerShell cmdlet, or admin center setting in Microsoft 365 or Exchange Online that allows administrators to disable, hide, or remove the 'Tentative' calendar status for all users. The meeting response options are hardcoded defaults in the Outlook client interface.
Navigate to the official Microsoft Feedback portal for Outlook or Microsoft 365 using your web browser.
Use the search bar to look for 'Remove Tentative status' or similar keywords to see if other administrators have already requested this feature.
If you find a matching request, upvote it to increase its visibility. If not, log in with your administrator account and create a new feedback post explaining your organization's need to disable the Tentative status.
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Frequently Asked Questions
Can individual users hide the Tentative status in their own Outlook client?
No, the 'Tentative' button is a hardcoded feature in the Outlook interface. Individual users cannot remove or hide this response button from their meeting invitations.
Can I use an Exchange Mail Flow rule to reject tentative responses?
Yes, as a workaround, administrators can create a Mail Flow (Transport) rule in the Exchange Admin Center to block or reject meeting responses if the message properties indicate a 'Tentative' acceptance. However, this does not remove the button from the user's interface.
Where can I track if Microsoft decides to add this feature?
You can monitor the Microsoft 365 Roadmap for upcoming features, or subscribe to updates on the Microsoft Feedback portal where the original feature request was submitted.
