Data Backup Problems

How to Back Up or Export Microsoft Loop Workspaces

Khadija Khan Oct 10, 2026 869 views

Question details

The user needs a reliable method to back up or export content from Microsoft Loop workspaces to prevent data loss.

How to Back Up or Export Microsoft Loop Workspaces

Product: Microsoft Loop
Device & OS: not provided
Scenario: Securing Microsoft Loop workspace data to ensure content is retained when employees leave the organization or change roles.
Observed behavior: Loop workspaces use SharePoint Embedded or personal storage without providing a straightforward native backup or export option within the app.

Before you start

Ensure you have the necessary administrator permissions in your Microsoft 365 tenant, specifically the Global Administrator and eDiscovery Manager or eDiscovery Administrator roles, to perform compliance searches.

Solution 1Recommended

Export Loop Files via Microsoft Purview Content Search

Use the Microsoft Purview compliance portal to search for and export .loop and .fluid files across your organization's cloud storage.

Because Microsoft Loop components are stored as .loop or .fluid files in Microsoft cloud storage (OneDrive or SharePoint Embedded), standard user-level backup methods may not capture them. Microsoft Purview allows tenant administrators to run eDiscovery searches to extract these specific file types.

Access Microsoft Purview

Create a New Search

Navigate to 'Content search' under the Solutions menu on the left sidebar and click 'New search'.

Define Search Conditions

Set your search conditions to target specific users or SharePoint sites, and apply a filter for file extensions by typing '.loop' and '.fluid' to isolate Loop components.

Run the Search

Click 'Submit' or 'Run' to initiate the search and wait for the results to compile across the tenant.

Export the Results

Once the search is completed, select 'Export results' from the Actions menu to download the discovered Loop components securely to your local storage.

Export Loop Files via Microsoft Purview Content Search

Permission Check: If you do not see the Content Search option, verify with your IT department that your account has been assigned the necessary eDiscovery administrative roles.

Solution 2

Migrate Loop Content to Approved SharePoint Sites

Store important Loop content in centralized SharePoint locations rather than personal user storage to ensure continuous data retention.

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Managing complex cloud backups, SharePoint embedded storage, and administrator permissions in Microsoft 365 can be overwhelming. WPS Office provides a lightweight, user-friendly alternative for your document management needs. It offers seamless compatibility with standard Microsoft Office formats and makes saving, backing up, and sharing your files straightforward without the need for compliance center administrative access.

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Frequently Asked Questions

Where are Microsoft Loop workspaces stored?

Microsoft Loop workspaces primarily use SharePoint Embedded storage under the hood. Individual Loop components created outside of a workspace (such as in Teams chats or Outlook emails) are typically saved as .loop or .fluid files in the creator's OneDrive.

What permissions do I need to export Loop files in Microsoft Purview?

To search for and export Loop files using Microsoft Purview Content Search, you must be assigned the Global Administrator role, as well as the eDiscovery Manager or eDiscovery Administrator role within your Microsoft 365 tenant.

Can I directly back up a Loop workspace from the Loop app?

Currently, there is no direct 'Backup' or 'Export' button within the user interface of the Microsoft Loop application. Administrators must use compliance tools like Microsoft Purview or rely on overarching Microsoft 365 retention protocols to secure the workspace data.

Migration & Recovery