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How to Allow Staff to Book Training Events in Microsoft Bookings

Tauseeq Magsi Oct 12, 2026 868 views

Question details

The user wants to configure Microsoft Bookings so that staff members can select and reserve specific training events across various dates and times.

How to Allow Staff to Book Training Events in Microsoft Bookings

Product: Microsoft Bookings
Device & OS: not provided
Scenario: Setting up a booking page to manage staff registration for scheduled training events.
Observed behavior: A booking page needs to be configured to display multiple event options, allowing multiple staff members to book the same training date and time.

Before you start

Ensure you have Microsoft 365 Admin or Bookings Administrator privileges to create new services, adjust scheduling policies, and modify staff availability.

Solution 1Recommended

Configure Group Booking Services for Training Events

Create a specialized service in Microsoft Bookings designed for multiple attendees, allowing several staff members to book the same training session.

By default, Microsoft Bookings assumes a 1:1 appointment structure. To allow multiple staff members to attend a single training event, you must enable group bookings for that specific service.

Access Services

Open your Microsoft Bookings dashboard and select 'Services' from the left-hand navigation menu.

Add a New Service

Click 'Add a service' and fill out the basic details, including the training event name, description, and location.

Enable Group Bookings

Locate the 'Maximum number of attendees' field and set it to the capacity of your training session. This allows multiple staff members to select the same time slot.

Set Event Availability

Under 'Availability options', choose 'Custom hours (recurring weekly)' or set specific date ranges for when this training event will take place.

Save and Share

Click 'Save'. Navigate to the 'Booking page' tab, copy the published link, and share it with your staff so they can reserve their spot.

Configure Group Booking Services for Training Events

Community Support: For highly specialized event management workflows or custom triggers, Microsoft recommends posting your scenario in the Microsoft Bookings Community Hub.

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Frequently Asked Questions

Can I set a maximum number of attendees for a Microsoft Bookings event?

Yes, when creating or editing a service in Bookings, you can specify the 'Maximum number of attendees'. Setting this number higher than one enables group bookings for that specific time slot.

How do I offer training events on specific dates only?

You can customize the availability options within the service settings. Instead of using standard business hours, select the option to only offer the service on specific dates and times that match your training schedule.

Where can I find advanced support for Microsoft Bookings?

For specialized guidance on creating and managing complex training events, you can visit the Microsoft Bookings Community Hub to ask questions and find solutions provided by Microsoft experts and other users.

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