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How to Create Multiple Microsoft Forms with Separate Power Automate Flows

Huda Qurayshi Oct 22, 2026 868 views

Question details

The user wants to set up identical Microsoft Forms for different administrators, utilizing separate internal names and routing the responses to the correct recipient via individual Power Automate flows.

How to Create Multiple Microsoft Forms with Separate Power Automate Flows

Product: Microsoft Forms and Power Automate
Device & OS: not provided
Scenario: Distributing the same customer-facing form to different groups or regions, where each region's responses must be automatically routed to a different administrator.
Observed behavior: Microsoft Forms does not currently support having different internal administrative names while displaying the same public-facing title to customers.

Before you start

Ensure you have an active Microsoft 365 subscription with access to both Microsoft Forms and Power Automate, and that you have sufficient permissions to create automated cloud flows.

Solution 1Recommended

Use Duplicate Forms and Separate Power Automate Flows

Since Microsoft Forms doesn't natively support differing internal and public titles, the best workaround is to create duplicate forms and link each to its own dedicated Power Automate flow.

To achieve the goal of routing responses to specific administrators without changing what the customer sees, you will need to manually duplicate the master form. Each administrator will get their own identical form.

Because the public title must remain identical (e.g., 'Enquiry Form'), you will need to identify each form internally using its unique Form ID found in the URL.

Duplicate your base form

Open Microsoft Forms, locate your master template form, and select 'Copy' to create an identical version for each of your administrators.

Keep titles identical

Open each copied form and ensure the heading remains exactly the same for the customer facing view. Keep track of which form belongs to which administrator by organizing them in specific folders or noting down the unique FormId string located in the URL of each form.

Create a new automated flow

Navigate to Power Automate, click on 'Create', and choose 'Automated cloud flow'. Select 'When a new response is submitted' as your trigger.

Link the specific form

In the trigger setup, click 'Enter custom value' in the Form Id field and paste the unique Form ID string for the first administrator's form.

Configure the email notification

Add a new step for 'Send an email (V2)'. Enter the specific administrator's email address in the 'To' field, format the response data in the email body, and save the flow. Repeat this entire flow creation process for the remaining forms.

Use Duplicate Forms and Separate Power Automate Flows

Submit a Feature Request: As this is a known limitation, you can submit a request to separate internal names from public titles through the Microsoft Forms Feedback Community.

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Frequently Asked Questions

Can I hide the internal name of a Microsoft Form from respondents?

Currently, Microsoft Forms does not allow you to set an internal administrative name that differs from the public-facing title. The title you type at the top of the form is exactly what your respondents will see.

How do I route Microsoft Form responses to different people based on the form?

You need to create duplicate versions of the form and set up a distinct Power Automate flow for each version. In each flow, select the specific Form ID and set the email action to send to the designated administrator.

Where can I find the unique Form ID to differentiate identical forms?

You can find the unique Form ID in the URL of the form when you are editing it. Look for the long alphanumeric string immediately following 'FormId=' in your browser's address bar.

Is there a limit to how many Power Automate flows I can create for forms?

Power Automate flow limits depend on your Microsoft 365 licensing plan. However, for a standard team setup (e.g., six administrators), you are well within the standard limits of personal or enterprise flow creation.

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