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How to Display the Microsoft Forms Name When Sharing in Viva Engage
Question details
Users want to display the actual title of a Microsoft Form instead of the generic 'Microsoft Forms' label when sharing the link in a Viva Engage community.
- Product
- Viva Engage / Microsoft Forms
- Device & OS
- not provided
- Scenario
- Sharing a Microsoft Form link within a Viva Engage community post to gather responses or feedback.
- Observed behavior
- The shared form link generates a preview with a generic 'Microsoft Forms' label instead of showing the form's specific title.
Ensure you have the correct 'Collect Responses' sharing link from your Microsoft Form and are logged into your Viva Engage community account.
Submit a Feature Request to the Viva Engage Feedback Portal
Because Viva Engage currently has fewer conversation editor features compared to Microsoft Teams, automatic title fetching for Microsoft Forms is not officially supported. Submitting feedback helps prioritize this capability.
Viva Engage's link preview generator currently lacks the rich-link integration required to extract specific titles from Microsoft Forms URLs. The official recommendation from Microsoft is to request this feature through their dedicated portal.
Open your web browser and navigate to the official Microsoft Feedback Portal for Viva Engage.
Log in using your Microsoft 365 enterprise or school credentials to ensure your feedback is properly recorded.
Search for existing requests regarding 'Microsoft Forms name display'. If one exists, click 'Upvote'. If not, click 'Send Feedback' to create a new post explaining the need for accurate form title previews in community posts.
Manually Add the Form Title in Your Post Body
As a practical workaround to the generic preview link, you can manually type the title in your community post to ensure users know the purpose of the form.
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Frequently Asked Questions
Why does Viva Engage only show 'Microsoft Forms' instead of the actual title?
Viva Engage utilizes a simpler conversation editor compared to platforms like Microsoft Teams. It currently lacks the advanced rich-link preview capabilities needed to extract and display metadata like the specific title of a Microsoft Form.
Can I use Microsoft Teams instead to share the form with the correct title?
Yes. Microsoft Teams has robust rich-link previews. When you paste a Microsoft Forms link into a Teams channel or chat, it typically fetches and displays the actual name of the form automatically.
Is there a setting in Microsoft Forms to fix this Viva Engage preview issue?
No, this is a platform limitation within the Viva Engage link preview generator, not a configuration setting or error within Microsoft Forms itself.
