Others

How to Keep a Microsoft Forms QR Code When Changing Ownership

Camila Milosovich Oct 10, 2026 869 views

Question details

The user needs to ensure that previously printed Microsoft Forms QR codes remain functional after transferring the form's ownership due to an employee's departure.

Product: Microsoft Forms
Device & OS: not provided
Scenario: An employee is leaving the organization, and their created Microsoft Forms have printed QR codes deployed.
Observed behavior: The company wants the existing printed QR codes to remain active without the need for reprinting them after form ownership changes.

Before you start

Ensure you have the necessary administrator or owner permissions for the Microsoft Form before attempting to transfer its ownership to a group.

Solution 1Recommended

Move the Form to a Microsoft 365 Group

Transferring the form to a group prevents it from being deleted when the original creator's account is deactivated, while keeping the original QR code link intact.

By moving a form to a Microsoft 365 Group, the group becomes the new owner. This ensures that the form's URL and its associated QR code remain completely unchanged, meaning you do not need to reprint or redistribute any existing materials.

Log in to Microsoft Forms

Navigate to the Microsoft Forms portal and log in using the current owner's account or an administrative account.

Locate your form

Scroll through 'My forms' or click on 'All My Forms' to find the specific form you need to transfer.

Access form options

Hover over the form's tile and click on the 'More options' icon represented by three dots in the bottom right corner.

Select move option

From the dropdown menu, select 'Move to a group'.

Confirm the transfer

Choose the appropriate Microsoft 365 group to take over ownership and confirm your action. The QR code will continue to work seamlessly.

QR Code Validity: As long as the form remains active in the group and its sharing settings are not restricted, the existing printed QR codes will continue to direct users to the correct form.

Free Microsoft Office alternative

Looking for a Lightweight Alternative for Your Office Tasks?

While Microsoft Forms handles your surveys, WPS Office provides a robust, free alternative for all your document, spreadsheet, and presentation needs. Enjoy high compatibility with Microsoft formats and a user-friendly interface.

1. Download the Installer: Visit the official WPS Office website and click the free download button.
2. Install WPS Office: Run the downloaded installer file and follow the quick on-screen instructions.
3. Open Your Documents: Launch WPS Office to easily create, open, or edit any of your existing Microsoft Office files.

Highly compatible with Microsoft Excel, Word, and PowerPoint formats.Lightweight installation and incredibly fast startup speed.Free access to essential office productivity and PDF tools.Seamless transition with a familiar, easy-to-use tabbed interface.

microsoft office alternative - wps office

Frequently Asked Questions

Will the form link change after moving it to a group?

No, the original link and the corresponding QR code will remain exactly the same and will continue to work seamlessly for all respondents.

What happens if the creator's account is deleted before transferring the form?

If the account is deleted, the form and its collected data are typically deleted as well. Administrators have a limited retention window (usually 30 days) during which they can recover the account to transfer the form.

Can I transfer ownership to another individual user instead of a group?

Currently, Microsoft Forms only allows transferring form ownership to a Microsoft 365 Group. You cannot directly transfer a form to another individual user's account.

Do I need to update the sharing settings after moving the form?

No, the general sharing settings carry over automatically. However, it is good practice to double-check the permissions to ensure your target audience can still submit responses without issues.

Office Quick Solutions