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How to Organize Weekly Content With Sections in Microsoft Sway

Olivia Miller Oct 12, 2026 869 views

Question details

The user wants to know if Microsoft Sway supports tabs to organize frequently updated weekly content and seeks alternative structuring methods.

How to Organize Weekly Content With Sections in Microsoft Sway

Product: Microsoft Sway
Device & OS: not provided
Scenario: Creating a frequently updated weekly page or newsletter and needing a clear way to separate each week's content for easy navigation.
Observed behavior: Microsoft Sway does not feature built-in tabs, requiring users to rely on headings and automatic sectioning to manage long-form, updated content.

Before you start

Before reorganizing your weekly updates, consider changing your Sway's Layout settings to 'Scrolling vertically' or 'Scrolling horizontally' to ensure Heading cards create distinct, easily navigable sections.

Solution 1Recommended

Use Heading Cards to Create Weekly Sections

Since Sway lacks traditional tabs, using Heading 1 cards is the most effective way to separate and organize weekly updates into distinct chapters.

Microsoft Sway is designed as a continuous narrative rather than a tabbed website. However, Sway automatically interprets Heading cards as new sections. By dedicating a Heading 1 card to each week, you can create a structured outline that automatically generates a navigation menu for your readers.

Insert a Heading Card

Open your Sway Storyline, click the '+' (Insert Content) icon, select the 'Text' tab, and choose 'Heading 1'.

Label the Week

Type the specific week or date range into the Heading 1 card (e.g., 'Week of October 12'). Add an appropriate background image if desired.

Group the Weekly Content

Click the '+' icon directly below this new Heading 1 card to add text, images, or media. Sway will automatically group these items under the current heading.

Start a New Week

When it is time for the next update, simply add a new 'Heading 1' card at the bottom of your Storyline to start a fresh section.

Use Heading Cards to Create Weekly Sections

Automatic Navigation: When viewers play your Sway, they can click the 'Navigation' icon in the bottom corner to bring up a visual table of contents generated entirely from your Heading 1 cards.

Solution 2

Submit a Feature Request to the Microsoft Community

If tabs are essential for your workflow, you can submit or vote for this feature directly in the Sway Feedback Community.

Free Microsoft Office alternative

Create Organized Presentations with WPS Office

If Microsoft Sway's continuous scrolling layout doesn't suit your need for distinct, tabbed, or highly structured weekly content, consider switching to WPS Presentation. WPS Office is a free, lightweight suite that gives you complete control over slide layouts, sections, and interactive navigation.

1. Download WPS Office: Visit the official WPS Office website and download the free installer for your operating system.
2. Create a New Presentation: Launch WPS Office, select 'Presentation', and choose a blank slide or a professionally designed template for your weekly reports.
3. Add Sections and Links: Right-click the slide thumbnail pane to 'Add Section' for each week, and use hyperlinked shapes to create a custom tabbed navigation menu.

Precise control over slide sections and hyperlinked navigation menusFully compatible with Microsoft PowerPoint (PPTX) formatsFamiliar user interface makes organizing weekly reports simpleFree and lightweight alternative to Microsoft Office 365

microsoft office alternative - wps office

Frequently Asked Questions

Can I add clickable tabs in Microsoft Sway?

No, Microsoft Sway does not support traditional clickable tabs. It relies on a continuous scrolling format. To simulate navigation, you must use Heading 1 cards, which generate a clickable chapter menu in the bottom right corner during playback.

How do I create a table of contents in Sway?

You do not need to create a table of contents manually. Sway automatically generates a navigation menu based on your Heading 1 and Heading 2 cards. Viewers can access it by clicking the Navigation icon while viewing the Sway.

Can I collapse weekly sections in Microsoft Sway?

No, Sway does not currently offer a feature to collapse or hide sections of text. Viewers will need to scroll past previous weeks or use the Navigation button to jump directly to the most recent week.

How can I make the newest weekly content appear first?

To show the newest content first, you must manually add your new Heading 1 card and media at the top of your Storyline, immediately after your title card, pushing the older weeks further down the page.

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