Others

How to Set Up Electronic Signature Approval Workflows in Adobe Acrobat Sign

Adam Davis Oct 22, 2026 868 views

Question details

The user needs a reliable Adobe solution to route PDF documents through multiple reviewers to gather approvals and electronic signatures.

How to Set Up Electronic Signature Approval Workflows in Adobe Acrobat Sign

Product: Adobe Acrobat Sign
Device & OS: not provided
Scenario: Setting up a structured document routing process for multiple reviewers to provide sequential signatures and approvals.
Observed behavior: The user is looking to establish a secure workflow system to manage document routing, signature collection, and status tracking effectively.

Before you start

Ensure you have an active Adobe Acrobat Sign enterprise or trial account, and prepare the email addresses and assigned roles of all the reviewers needed for your workflow.

Solution 1Recommended

Use Adobe Acrobat Sign for Sequential Approval Workflows

Adobe Acrobat Sign provides dedicated tools for managing complex document routing and multi-party electronic signatures.

Adobe Acrobat Sign enables you to set up customized workflows where a document is automatically routed from one reviewer to the next. This ensures approvals and signatures are collected at each step while allowing you to track the overall progress in real time.

Log in to Adobe Acrobat Sign

Navigate to the Adobe Acrobat Sign web portal and sign in using your enterprise or trial account credentials.

Start a new workflow

Click on the 'Send' tab from the main dashboard, then select 'Workflows' to choose a predefined routing template or create a custom one.

Add recipients sequentially

Enter the email addresses of the reviewers in the exact sequential order they need to receive, approve, or sign the document.

Assign reviewer roles

Set the appropriate role for each recipient using the dropdown menu, selecting options such as 'Signer' or 'Approver' to define their required action.

Attach the document and send

Upload your PDF document, drag and drop the necessary signature and date fields onto the pages, and click 'Send' to initiate the automated workflow.

Use Adobe Acrobat Sign for Sequential Approval Workflows

Trial Limitations: If you are on a free trial, some advanced workflow and custom routing features may be restricted. Contact Adobe Sales to verify full enterprise capabilities.

Sign and Share PDFs for Approval with WPS Office

WPS Office includes powerful PDF tools that let you easily add electronic signatures, insert text, and share documents with your team for fast approval processes—all within a single, lightweight application.

1. Open PDF in WPS Office: Launch WPS Office and open the PDF document that requires an electronic signature or approval.
2. Access the signature tool: Navigate to the 'PDF' tab and click on 'Sign' or 'Fill & Sign' on the top toolbar.
3. Create your signature: Draw, type, or upload an image of your signature, then click to place it securely into the designated approval field on the document.
4. Share with your team: Click the 'Share' button in the top right corner to generate a secure link or send the signed document via direct email to the next person in your workflow.

Free built-in PDF reader, editor, and electronic signature tool.Seamlessly share documents via email or a secure link for quick team approvals.Fully compatible with standard Adobe PDF document formats.

microsoft office alternative - wps office

Frequently Asked Questions

Can I track the status of my document in Adobe Acrobat Sign?

Yes, Adobe Acrobat Sign includes a 'Manage' tab where you can monitor the real-time status of your document, seeing exactly who has signed it, when they signed it, and who is currently next in the workflow.

What is the difference between a Signer and an Approver in electronic workflows?

A Signer is required to apply a legally binding electronic signature to the document, whereas an Approver simply needs to review the document and authorize its content without necessarily adding a formal signature.

Is it possible to set a deadline for signature workflows?

Yes, in Adobe Acrobat Sign you can set expiration dates and configure automatic email reminders to ensure reviewers sign the document before a specific deadline.

Can I route a document to multiple people at the same time?

Absolutely. You can configure parallel workflows where multiple reviewers receive the document simultaneously, which is useful when the signing order does not matter.

Office Quick Solutions