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How to Set Up Notifications for Milestones and Deadlines in Project for the Web
Question details
The user needs a way to receive email alerts for upcoming and missed milestones, deadlines, assignments, and project changes in Project for the web.
- Product
- Microsoft Project for the web
- Device & OS
- not provided
- Scenario
- Attempting to configure automatic email alerts for project team members when deadlines approach or milestones are updated.
- Observed behavior
- Changing notification settings in Project Online PWA does not trigger emails for Project for the web users, resulting in missed project alerts.
Verify whether you have an active Microsoft Power Automate license, as setting up custom alerts for this specific application requires building an automated workflow.
Create an Automated Workflow with Power Automate
Since Project for the web does not have native email alert settings for deadlines, you must use Microsoft Power Automate to trigger custom notifications.
Project for the web stores its data in Microsoft Dataverse. By creating a flow in Power Automate, you can actively monitor this data and send emails to assignees when dates approach.
Log in to your Microsoft 365 account, navigate to the app launcher, and select Power Automate.
Click on 'Create' and choose 'Scheduled cloud flow'. This allows the system to check your project dates every day.
Add a new step to list rows from Microsoft Dataverse, specifically selecting the tables that contain your Project for the web tasks and milestones.
Add a condition to filter tasks where the deadline is approaching or missed, then add a 'Send an email (V2)' action to notify the assigned team members.
Verify Your Microsoft Project Version
Ensure you are applying settings to the correct application, as Project Online and Project for the web have distinct architectures.
Track Project Schedules Easily with WPS Office
If you find Microsoft Project for the web's notification limitations and complex workflows difficult to manage, consider tracking your project milestones using highly customizable spreadsheets in WPS Office. It is a powerful, free alternative to Microsoft Office that allows you to manage deadlines with familiar tools.
- 1. Download WPS Office: Visit the official WPS website to download the free office suite to your device.
- 2. Open WPS Spreadsheet: Launch the Spreadsheet application to start building a custom project tracking document.
- 3. Apply a Project Template: Search the built-in template library for 'Project tracking' or 'Gantt chart' to instantly set up a visual timeline for your team's milestones and deadlines.
Frequently Asked Questions
Why don't my PWA notification settings apply to Project for the web?
PWA (Project Web App) settings are exclusively designed for Project Online. Project for the web is built on a completely different architecture known as Microsoft Dataverse and does not inherit or recognize PWA configurations.
Does Project for the web have default email alerts for missed deadlines?
No, Project for the web does not currently offer a built-in toggle for custom milestone or deadline email notifications. Setting up alerts requires integrating a third-party tool or utilizing Microsoft Power Automate.
Can I use Microsoft Planner to get milestone notifications instead?
While Project for the web integrates with Microsoft 365 Groups, it does not automatically send specialized milestone emails through Planner. You still need an automated flow to capture specific project date changes and send customized reminders.
