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How to Share a Power Apps Canvas App with Users or Groups

Phi Hung Vo Oct 9, 2026 869 views

Question details

The user wants to understand how to grant access to a published Power Apps canvas app for other users, security groups, or Entra groups within their organization.

How to Share a Power Apps Canvas App with Users or Groups

Product: Microsoft Power Apps
Device & OS: not provided
Scenario: Deploying a newly developed canvas app to organizational users or embedding it into a SharePoint page.
Observed behavior: Publishing the app only updates the latest version but does not automatically grant usage permissions to users in the organization.

Before you start

Verify that all intended users have the appropriate Microsoft Power Apps licenses assigned to their accounts, as a license is required to run canvas apps.

Solution 1Recommended

Share the Canvas App via Power Apps Maker Portal

Use the standard sharing interface to assign access permissions to specific individuals, security groups, or Microsoft Entra groups.

By default, the creator of the app is the only one who can see and run it. To allow others to use it, you must explicitly share the app.

You can share apps with individual users or entire groups. Sharing with Microsoft Entra groups is the most efficient way to manage access for large teams.

Sign in to Power Apps

Navigate to the Power Apps maker portal (make.powerapps.com) and ensure you are in the correct environment where the app is located.

Select the App

Click on 'Apps' in the left navigation pane, find your canvas app in the list, and select it.

Open the Share Panel

Click the 'Share' button from the top command bar or select the three dots (More commands) next to the app name and choose 'Share'.

Specify Users or Groups

In the sharing panel, enter the names, email addresses, or Microsoft Entra groups you want to share the app with. You can optionally check the 'Co-owner' box if they need editing rights.

Send Invitations

Leave the 'Send an email invitation to new users' checkbox checked if you want them notified, then click the 'Share' button at the bottom to apply permissions.

Share the Canvas App via Power Apps Maker Portal

Data Source Permissions: Sharing the app interface does not automatically grant access to the underlying data. You must separately ensure users have appropriate permissions for the connected Dataverse tables, SharePoint lists, or SQL databases.

Solution 2

Publish the App on a SharePoint Page

Embed the canvas app directly into a SharePoint site using the Power Apps web part to make it accessible within your intranet.

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Frequently Asked Questions

Why can't my team see the Power App after I click publish?

Clicking 'Publish' simply makes the latest version of the app available to those who already have access. It does not automatically grant usage permissions to other users in your organization. You must explicitly use the 'Share' function to grant them access.

Can I share a canvas app with external users?

Yes, you can share canvas apps with external users. However, they must first be added as Microsoft Entra (formerly Azure AD) B2B guest users in your tenant. Once added, you can share the app with them just like internal users.

Does sharing the app automatically share its underlying data?

No. Sharing the canvas app only gives users access to the app interface. You must separately grant them permissions to any underlying data sources, such as Dataverse environments, SharePoint lists, or SQL databases that the app uses.

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