PDF Conversion Issues

How to Convert PDF to Excel (XLSX) or RTF Formats

Emma Brown Oct 22, 2026 868 views

Question details

The user needs to convert a PDF containing statistical data directly into an Excel spreadsheet or RTF file without routing it through an unsuitable DOC format.

How to Convert PDF to Excel (XLSX) or RTF Formats

Product: WPS PDF
Device & OS: not provided
Scenario: Converting a PDF document with statistics into an editable spreadsheet for proper data analysis.
Observed behavior: The user must select the XLSX or RTF format directly from the conversion drop-down menu to prevent layout and compatibility problems that occur when attempting to open a converted DOC file in Excel.

Before you start

Verify that your software subscription is active and your app is up to date, as specific output formats like XLSX or RTF may be restricted to premium conversion settings.

Solution 1Recommended

Select XLSX or RTF Directly in the Conversion Menu

Choose the exact spreadsheet (XLSX) or rich text (RTF) format directly from the conversion drop-down menu to ensure data maps correctly into cells.

Opening a converted Word document (DOC) directly in Excel can lead to misaligned data and formatting errors. By directly selecting the appropriate spreadsheet format during conversion, you guarantee that tables and statistical layouts are accurately preserved.

Open the conversion tool

Open your PDF file containing the statistics and navigate to the PDF to Office or PDF to Excel conversion feature within the application.

Select the correct output format

Click the target format drop-down menu and carefully select XLSX for spreadsheets or RTF for rich text, avoiding the DOC format completely.

Initiate conversion

Click the Convert button and wait for the process to complete before opening your newly created, fully mapped file.

Select XLSX or RTF Directly in the Conversion Menu

Best Practice: Converting directly to XLSX preserves table structures and native statistical data layouts optimally for Excel.

Fast PDF to Excel Conversion

Convert PDF to Excel Effortlessly with WPS Office

WPS Office provides robust PDF tools, allowing you to quickly and accurately convert your statistical PDF reports directly into editable Excel (XLSX) spreadsheets without formatting loss.

1. Open PDF in WPS Office: Launch WPS Office on your device and open the PDF file containing your statistical data.
2. Access PDF to Excel: Navigate to the Tools tab on the top ribbon and select the 'PDF to Excel' icon.
3. Choose XLSX format: In the pop-up conversion dialog box, click the format drop-down menu and ensure that 'XLSX' is selected as your target format.
4. Convert and save: Click the 'Convert' button to process the file and instantly generate your fully editable spreadsheet.

Preserves statistical data formatting and complex tables accurately during conversion.Fully compatible with Microsoft Excel (XLSX) and Word (RTF) document formats.All-in-one PDF toolkit to easily edit, convert, merge, and manage documents.

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Frequently Asked Questions

Why shouldn't I convert my PDF to DOC if I want to use it in Excel?

DOC is a word processing format designed for text layouts. Forcing a DOC file to open in a spreadsheet application like Excel often results in broken table structures, unreadable formatting, and misaligned statistical data.

Why are the XLSX or RTF options missing from my conversion drop-down menu?

The availability of specific conversion formats may depend on your current software version or subscription tier. Check your account settings to ensure your premium subscription is active and your application is updated to the latest version.

Can I extract statistical data from a scanned PDF directly into an XLSX file?

Yes, provided you use a PDF conversion tool equipped with OCR (Optical Character Recognition) technology. OCR can accurately recognize and extract image-based text and statistics into editable Excel formats.

PDF Troubleshooting