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Fix PowerPoint Fonts Missing in Print Preview and Printed Pages
Question details
The user is experiencing an issue where specific fonts are missing or displaying incorrectly when viewing the print preview or printing a presentation.
- Product
- PowerPoint
- Device & OS
- not provided
- Scenario
- Printing a presentation containing specific or custom fonts.
- Observed behavior
- Fonts appear incorrectly, are substituted by default system fonts, or are completely missing in the print preview and on the final printed pages.
Ensure that your printer is properly connected and has the latest printer drivers installed, as outdated drivers can sometimes fail to render custom presentation fonts correctly.
Embed Fonts within the Presentation File
Embedding fonts ensures that the custom fonts used in your presentation are saved within the file itself, preventing substitution issues when printing or sharing.
When you use a custom font that is not installed on the printing device or supported natively by the printer, PowerPoint will substitute it with a standard font. Embedding the font directly into the document structure resolves this.
Launch PowerPoint, open your presentation, and click on the 'File' tab in the top-left corner. Select 'Options' at the bottom of the left-hand menu.
In the PowerPoint Options dialog box, click on 'Save' in the left pane to access document saving preferences.
Scroll down to the 'Preserve fidelity when sharing this presentation' section. Check the box labeled 'Embed fonts in the file'.
Select either 'Embed only the characters used in the presentation' (to keep file size small) or 'Embed all characters' (best for editing by others). Click 'OK' and save the presentation.
Verify Font Installation and Test Printer Compatibility
Check if the font is correctly installed on your system and test if your printer supports printing that specific font style.
Repair the Microsoft Office Installation
If fonts are missing across multiple files and standard fonts are also failing, repairing your Office installation can resolve underlying software glitches.
Print Presentations Flawlessly with WPS Presentation
WPS Office offers a highly compatible and feature-rich Presentation tool that makes it incredibly easy to embed fonts and print your slides exactly as you designed them, avoiding frustrating print preview errors.
- 1. Open Your Presentation: Launch WPS Presentation and open the presentation file you want to print.
- 2. Access the Options Menu: Click on the 'Menu' button in the top-left corner and select 'Options' from the dropdown list.
- 3. Go to Save Settings: In the Options dialog box, navigate to the 'General and Save' tab on the left panel.
- 4. Embed TrueType Fonts: Under the save options, check the box for 'Embed TrueType fonts'. You can choose to embed all characters or only the ones used in the document.
- 5. Save and Print: Click 'OK' to apply the changes, save your presentation, and proceed to print with all fonts perfectly preserved.
Frequently Asked Questions
Why do fonts change when I print my PowerPoint presentation?
Fonts can change during printing if the specific font used in the presentation is not installed on the computer you are printing from, or if the printer itself does not natively support that custom font. Embedding the font into the file usually prevents this unexpected substitution.
How do I know if a font is supported by my printer?
You can test printer support by creating a new document, applying the font in question to some text, and printing a test page. If the printed page displays a different default font (like Courier or Arial), your printer or print driver may not support rendering the custom font.
Does embedding fonts increase the PowerPoint file size?
Yes, embedding fonts will increase the overall file size of your presentation because the font data is saved directly inside the file. To minimize this size increase, you can select the option to embed only the characters used in the presentation rather than the entire font family.
Why is the 'Embed fonts' option grayed out or failing to work?
The 'Embed fonts' option may be unavailable or fail if the font you are trying to embed has strict license restrictions set by the creator that prevent embedding, or if it is not a standard TrueType or OpenType font.
