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How to Create an Events List for the SharePoint Events Web Part
Question details
The user needs to create and configure a dedicated SharePoint events list so the Events web part can automatically retrieve and display event data.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Setting up a modern SharePoint site to automatically populate and display upcoming events from a centralized source instead of manual page entries.
- Observed behavior
- The Events web part fails to display events because it is not connected to a properly configured event source or list.
Ensure you have Site Owner or Member permissions to create lists and edit pages on your SharePoint site.
Create an Events List and Configure the Web Part Source
Set up a dedicated Events list to act as your database, then configure the Events web part to automatically pull data from it.
Modern SharePoint pages cannot function as an automated event database on their own. To automatically populate the Events web part, you must first create your events inside a supported SharePoint event source.
Navigate to your SharePoint site, click on the gear icon (Settings) in the top right corner, and select 'Site contents'.
Look for a default list named 'Events'. If one does not exist, click 'New', select 'App', search for 'Events', and add the classic Events list app to your site.
Open your Events list and click 'New event' to add your event details, including the Title, Start Date, End Date, Location, and Description.
Navigate to the modern SharePoint page where you want the events to appear and click 'Edit' at the top right of the screen.
Click on the Events web part, then click the pencil icon (Edit web part). In the property pane on the right, change the 'Source' to 'Events list on this site' and select your newly created list.
Adjust the 'Date range' setting to 'All upcoming events' or your preferred timeframe, then click 'Republish' to save the changes.
Manage Your Event Planning Documents with WPS Office
While SharePoint handles your site's event listings, WPS Office is the perfect free, lightweight alternative for drafting event proposals, schedules, and planning spreadsheets. Enjoy full compatibility with Microsoft Office formats in a familiar interface.
- 1. Download and Install: Get WPS Office for free from the official website and install it on your computer.
- 2. Create Event Materials: Open WPS Writer or Spreadsheet to draft your event schedules and attendee lists.
- 3. Save and Upload: Save your files in standard Microsoft formats (.docx, .xlsx) and upload them directly to your SharePoint document library.
Frequently Asked Questions
Why is my Events web part not showing any events?
The web part might be pointing to an empty source or the date range filters out current items. Edit the web part properties to ensure the 'Source' points to the correct Events list and the 'Date range' is set to include upcoming events.
Can I pull events from a standard modern SharePoint page?
No, standard modern SharePoint pages cannot act as an automatic event database. You must create and store events within a supported SharePoint Events list for the web part to retrieve them.
How do I automate event population from another site?
In the Events web part properties, change the 'Source' setting from 'This site' to 'Select sites' or 'All sites in the hub'. This allows the web part to pull and consolidate events from other connected SharePoint sites.
