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How to Disable Automatic SharePoint Email Notifications When Sharing Links
Question details
The user wants to share a SharePoint file link without triggering the automatic email notification that Microsoft 365 sends by design.
- Product
- Microsoft 365 / SharePoint
- Device & OS
- not provided
- Scenario
- Sharing a file or folder link via the SharePoint Share dialog.
- Observed behavior
- When recipients are entered in the Share dialog and the Send option is used, Microsoft 365 automatically sends an email notification to the recipients.
Ensure you have the correct sharing permissions set up for the specific file or folder in SharePoint before generating the shareable link.
Use the Copy Link Option Instead of Send
Bypass the automatic email notification by copying the link manually and distributing it through your preferred communication channel.
Microsoft 365 automatically triggers an email when you use the 'Send' button in the Share dialog. This is by design. To prevent this, you can configure your permissions and simply copy the link to share it independently.
Navigate to SharePoint and select the file or folder you wish to share.
Click the 'Share' button located at the top menu or next to the file name.
Click the permissions gear icon or dropdown to set your desired access level (e.g., 'Anyone with the link' or 'Specific people') and apply the changes.
Instead of typing email addresses and clicking the 'Send' button, click the 'Copy link' icon located at the bottom of the Share dialog.
Paste the copied link into your own email client, direct message, or chat application to share it without triggering Microsoft's automated system.
Experience Seamless File Sharing with WPS Office
Looking for an office suite with straightforward, hassle-free file sharing? WPS Office provides a lightweight, highly compatible alternative to Microsoft Office, letting you generate and share file links on your own terms without unexpected automated emails.
- 1. Open your document: Launch WPS Office and open the document, spreadsheet, or presentation you want to share.
- 2. Click Share: Click the 'Share' button located in the top right corner of the application.
- 3. Copy and distribute: Set your desired viewing or editing permissions and click 'Copy Link' to share it anywhere you like.
Frequently Asked Questions
Can I turn off the automatic email notification globally in SharePoint?
No, there is currently no global setting in Microsoft 365 or SharePoint to disable the automatic email notification triggered by the 'Send' button. Using the 'Copy link' method is the only reliable workaround.
Does using 'Copy link' still grant the recipient access to the file?
Yes, as long as you configure the correct permissions (like 'Specific people' or 'Anyone') in the sharing settings before copying, the link will grant the necessary access regardless of how you distribute it.
What happens if I enter an email address and then click 'Copy link'?
If you are setting permissions for 'Specific people', you must enter their email addresses to grant access. Once entered and applied, you can click 'Copy link' to distribute it manually without pressing 'Send', thereby avoiding the automatic email.
