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How to Print PowerPoint Slides with Comments Beside Them
Question details
The user wants to print or export presentation slides with reviewer comments displayed next to them, similar to the comment layout available in Microsoft Word.
- Product
- Microsoft PowerPoint
- Device & OS
- not provided
- Scenario
- Preparing presentation materials for review or offline reading where reviewer feedback needs to be visible alongside the corresponding slide content.
- Observed behavior
- PowerPoint does not currently provide a built-in option to print or export reviewer comments directly beside their related slides.
Since PowerPoint does not natively support printing comments next to slides, you will need to prepare your presentation by either moving the comments to the speaker notes section or adjusting the slide master for a manual layout.
Use Notes Pages to Print Comments
While you cannot print comments beside slides automatically, you can copy the reviewer feedback into the speaker notes and print the presentation as Notes Pages.
This is the most straightforward workaround. By utilizing the Notes Page print layout, you can ensure that the slide and the corresponding feedback are printed on the same page.
Open the Comments pane in your PowerPoint presentation, select the text of a comment, and copy it.
Click on the 'Notes' button at the bottom of the PowerPoint window and paste the copied comment into the text box below the slide.
Click on 'File' in the top-left corner of the ribbon and select 'Print'.
Under the Settings section, click the dropdown that currently says 'Full Page Slides' and select 'Notes Pages'. You will see a preview with your slide at the top and the comments below it.
Create a Manual Layout with Text Boxes
If you strictly need the comments to appear directly beside the slides rather than below them, you can manually resize your slides and add text boxes for the comments.
Submit a Feature Request to Microsoft
Because this feature is not currently available, submitting a request can help prioritize it for future updates.
Try WPS Office for Your Presentation Needs
If you are looking for a highly compatible and cost-effective solution for your daily productivity, WPS Office is an excellent choice. While the side-by-side comment printing limitation exists in standard presentation software, WPS Presentation provides a lightweight, easy-to-use alternative with familiar interfaces, allowing you to seamlessly manage, review, and print your slides.
- 1. Download and install WPS Office: Visit the official WPS website, download the free suite, and complete the quick installation process.
- 2. Open your presentation: Launch WPS Presentation and open your existing .ppt or .pptx files without worrying about formatting loss.
- 3. Manage and print slides: Utilize the built-in printing features to output your slides, notes, and handouts effortlessly.
Frequently Asked Questions
Can I export PowerPoint comments to Microsoft Word?
Yes, but not automatically. You can export your slides to Word via File > Export > Create Handouts. Once your slides are in Word, you will need to manually copy and paste the comments next to the slide images.
Does saving a PowerPoint as a PDF include comments?
When you save or export a PowerPoint as a PDF, the comments are not printed beside the slides. Depending on your settings, a comment icon might appear on the slide, but the text itself will not be visible on the page.
What is the fastest way to print feedback with slides?
The fastest built-in method is to copy the comment text into the Speaker Notes pane at the bottom of your screen, then go to File > Print and select the 'Notes Pages' layout. This prints one slide per page with your copied feedback directly underneath.
