Others

Does Project for the Web Task Limit Include Completed and Deleted Tasks?

Chanuka Geekiyanage Oct 22, 2026 868 views

Question details

The user needs to know whether open, completed, and deleted tasks count toward the 500-task limit per project in Project for the Web.

Are Completed and Deleted Tasks Included in the Project for the Web Task Limit?

Product: Project for the Web
Device & OS: not provided
Scenario: Managing a large project board and approaching the maximum allowed task quota.
Observed behavior: Clarification is required on how task statuses (open, completed, deleted) affect the total 500-task allowance.

Before you start

Check your current project dashboard to estimate how many active and historical tasks are currently logged in your workspace.

Solution 1Recommended

Understanding and Managing the 500-Task Limit

This outlines exactly how Project for the Web calculates your task quota based on task statuses.

Project for the Web enforces a strict maximum limit of 500 tasks per individual project. Managing your project within this boundary requires understanding how different task statuses are counted toward this threshold.

Account for open and completed tasks

Both open (active) tasks and completed tasks count toward the 500-task limit. If you have 300 open tasks and 200 completed tasks, you have reached the maximum allowance for that specific project.

Delete tasks to free up space

Deleted tasks do not count toward the project task limit. To free up capacity for new tasks, right-click on unnecessary or old completed tasks in your grid and select 'Delete' to permanently remove them from the project's quota.

Understanding and Managing the 500-Task Limit

Quota Update: Once a task is deleted, the system immediately recalculates your total, allowing you to create new tasks right away.

Free Microsoft Office alternative

Manage Unlimited Project Tasks with WPS Office

If you are restricted by task limits in Project for the Web, consider migrating your project management to WPS Spreadsheet. WPS Office is a free, highly compatible alternative that lets you build unlimited task trackers, Gantt charts, and custom workflows without artificial constraints.

1. Download WPS Office: Install WPS Office for free from the official website.
2. Open WPS Spreadsheet: Launch the Spreadsheet application and navigate to the built-in template library.
3. Search for Project Templates: Type 'Project Management' or 'Gantt Chart' to find a ready-made, customizable task tracker.
4. Log Tasks Without Limits: Input all your open and completed tasks without worrying about a 500-task cap.

Free and lightweight Microsoft Office alternativeFully compatible with Microsoft Excel (.xlsx) filesManage an unlimited number of tasks using spreadsheet templatesFamiliar user interface for seamless migration

microsoft office alternative - wps office

Frequently Asked Questions

How can I check my current task count in Project for the Web?

You can view your total number of active and completed tasks by navigating to the Grid view in your project and checking the row count.

What happens if I try to exceed the 500-task limit?

If you attempt to add a 501st task, the system will prevent the creation. You must either delete existing tasks or split your workload into a separate new project to continue.

Can I increase the task limit for my project?

No. Currently, Microsoft enforces a hard limit of 500 tasks per project in Project for the Web, which cannot be manually expanded or upgraded.

Office Quick Solutions