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Fix Missing Committed Resource Assignments in Project Capacity Planning
Question details
The user needs to resolve an issue where committed resource assignments do not show up in the Project Web App Capacity Planning view despite appearing in Resource Assignments.
- Product
- Project Web App
- Device & OS
- not provided
- Scenario
- Tracking project capacity and resource allocation in Project Web App.
- Observed behavior
- Committed assignments appear in Resource Assignments, but the project is completely missing from the Capacity Planning view even after setting reporting granularity to daily.
Ensure you have the necessary administrative or project manager permissions in Project Web App to open, edit, and republish the affected projects.
Republish the Project in Project Web App
Changes to granularity settings require the project to be republished before they reflect in the Capacity Planning module.
When reporting granularity is modified in Project Web App (such as changing to daily), the system does not automatically update all existing resource allocations in the Capacity Planning view. The project must be manually checked out and published again to synchronize the assignment data.
Log in to your Project Web App (PWA) environment as an administrator or project manager and navigate to the Project Center.
Locate the specific project that is missing from Capacity Planning and check it out to enable editing.
Click on the 'Publish' button in the ribbon to push the project data and force a synchronization with the new granularity settings.
Navigate back to the Capacity Planning view and refresh the page to confirm the committed assignments now appear.
Verify Resource Permissions and View Settings
Ensure that the resource has the correct permissions and the view filters aren't accidentally hiding the project.
Manage Projects Efficiently with WPS Office
While enterprise tools like Project Web App require complex server configurations and manual republishing, WPS Office provides a lightweight, free alternative for managing project capacities. Use WPS Spreadsheet's rich templates to track resource utilization, assignments, and timelines without the enterprise overhead.
- 1. Download and Install: Get WPS Office Free from the official website and complete the quick installation process.
- 2. Open WPS Spreadsheet: Launch the application and open a new spreadsheet to start building your resource plan.
- 3. Apply a Project Template: Search for 'Capacity Planning' or 'Gantt Chart' in the template library to instantly track resources.
Frequently Asked Questions
Why does my resource assignment show full capacity but the project is missing?
This usually happens when the project hasn't been republished after a system change, such as modifying the reporting granularity. Republishing forces the assignment data to sync properly with the Capacity Planning module.
What does changing reporting granularity do in Project Web App?
Reporting granularity determines how resource data is aggregated (e.g., daily, weekly, or monthly). Changing it alters how capacity and utilization are calculated and displayed in your reports, but requires a project publish to take effect.
Can I manage resource capacity planning in a spreadsheet instead?
Yes, for small to medium projects, you can use spreadsheet software like WPS Spreadsheet or Microsoft Excel to track resource assignments and capacity without needing complex enterprise server tools.
