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How to Find an Existing Planner Plan in a SharePoint Site

Maira Mehtab Sep 22, 2026 868 views

Question details

The user is trying to find where Planner plans created from SharePoint are stored because they are unable to embed an existing plan into a SharePoint group site.

Product: SharePoint, Microsoft Planner
Device & OS: not provided
Scenario: Attempting to embed an existing Microsoft Planner plan into a SharePoint group site via the Planner web part.
Observed behavior: The existing plan cannot be found or embedded by the user, leading to confusion about its storage location and access permissions.

Before you start

Verify that you are signed in to the correct Microsoft 365 account and have active member or owner permissions for the specific SharePoint group site.

Solution 1Recommended

Verify Microsoft 365 Group Permissions and Plan Association

Confirm how the Planner plan was originally created and ensure you have the correct permissions for the associated Microsoft 365 group to embed it.

Plans created through a Planner web part in SharePoint are strictly associated with the site's underlying Microsoft 365 group. The plan metadata itself is maintained securely by an Azure-based service.

If you cannot see the plan when trying to embed it, it is usually because the plan belongs to a different group or your account lacks the required access rights to that specific group.

Identify the Microsoft 365 Group

Navigate to your SharePoint site and check the group details to confirm which Microsoft 365 group is linked to the site.

Check User Permissions

Ensure your user account has 'Member' or 'Owner' permissions for the Microsoft 365 group. Guests or users with view-only access may not be able to embed or manage plans.

Add the Planner Web Part

Edit the SharePoint page, click the '+' icon to add a new web part, and select 'Planner'. Choose the option to 'Use an existing plan' to see the plans available to your group.

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Frequently Asked Questions

Where is Planner plan metadata stored?

When created via SharePoint or Microsoft 365, Planner plan metadata is maintained by an Azure-based service, while the plan's access and identity are tied to the Microsoft 365 group.

Why isn't my existing Planner plan showing up in SharePoint?

This usually occurs if you do not have member or owner permissions for the Microsoft 365 group associated with the plan, or if the plan was created under an entirely different group.

Can I embed a Planner plan from a different SharePoint site?

The Planner web part in SharePoint natively supports embedding plans that belong to the current site's Microsoft 365 group. To link a plan from another group, you may need to use a direct hyperlink instead of the web part.

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