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How to Share Dataverse Tables Without Global Administrator Rights

John Wilson Oct 10, 2026 869 views

Question details

The user wants to know how to share and manage access to Dataverse tables when they do not possess Global Administrator privileges.

How to Share Dataverse Tables Without Global Administrator Rights

Product: Microsoft Dataverse
Device & OS: not provided
Scenario: Sharing tables and data access with other users or apps within a Power Platform environment.
Observed behavior: Table sharing is restricted, requiring users to acquire specific delegated security roles instead of relying on Global Admin access.

Before you start

Verify your current access level in the Power Apps maker portal to see if you have already been assigned environment-level management roles like System Customizer.

Solution 1Recommended

Request and Utilize Delegated Security Roles

Use environment-level security roles delegated by an administrator to manage table access without needing full Global Administrator rights.

Dataverse table access operates on a role-based security model. You do not strictly need Global Administrator rights to share tables; instead, you need specific Dataverse or Power Platform security roles delegated to your account.

Contact an Authorized Administrator

Reach out to your organization's IT or Power Platform administrator to request the appropriate role. Explain that you need table sharing privileges.

Assign the Required Security Role

The administrator must assign you a role such as 'System Customizer', 'Environment Admin', or a custom security role that has 'Share' permissions enabled for the specific table entities.

Configure Table Access

Once the role is delegated, navigate to the Power Apps maker portal, select your environment, go to your Dataverse tables, and use the security and sharing options to manage access for other users.

Request and Utilize Delegated Security Roles

Community Support: If you are unsure about the minimum required permissions for your specific deployment, consider consulting the Microsoft Power Platform community forums for deployment configuration guidance.

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Frequently Asked Questions

Can a standard user share a Dataverse table directly?

No, a standard user cannot share Dataverse tables directly unless an administrator assigns them a security role that explicitly grants sharing and management privileges for those specific tables.

What is the minimum permission needed to share a table in Dataverse?

The minimum requirement is having the 'Share' privilege enabled on the specific table entity within your assigned security role in the Power Platform environment.

Why won't my Dataverse table data show up in apps for other users?

If data is hidden from other users, it typically means they have not been assigned a security role that grants them 'Read' access to that specific Dataverse table in that environment.

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