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How to Vote on Behalf of Another Person in a Microsoft 365 Scheduling Poll

Tauseeq Magsi Oct 1, 2026 870 views

Question details

The user wants to know if an assistant or proxy can submit votes on behalf of an executive or multiple attendees in a Microsoft 365 scheduling poll.

How to Vote on Behalf of Another Person in a Microsoft 365 Scheduling Poll

Product: Microsoft 365
Device & OS: not provided
Scenario: Managing meeting scheduling polls and submitting availability for executives or other team members.
Observed behavior: Microsoft 365 currently lacks a dedicated proxy voting feature, requiring users to rely on email forwarding workarounds to submit responses for others.

Before you start

Confirm with the meeting organizer whether the scheduling poll requires authenticated responses, as some workarounds may only function on open or anonymous polls.

Solution 1Recommended

Use a Mobile External Email Workaround to Select the Attendee

A community-tested method that allows assistants to vote for executives by accessing the poll via an external email address on a mobile device.

While there is no native proxy voting button, many assistants successfully use an external email forwarding trick. By viewing the poll from outside the internal Microsoft 365 network on a mobile interface, the system often displays the full attendee list, allowing you to select the executive's name manually.

Forward the poll invitation

From the executive's inbox (or your delegated view), forward the scheduling poll invitation to your personal or secondary external email address, such as Gmail or Yahoo.

Open the email on a mobile device

Access your external email account using a smartphone or tablet and open the forwarded scheduling poll email.

Access the voting portal

Tap the 'Vote' button within the body of the email to launch the scheduling poll interface in your mobile browser.

Select the executive's name

When the attendee list displays, tap on the executive's name (or the person you are representing) to cast the vote on their behalf.

Use a Mobile External Email Workaround to Select the Attendee

Workaround Limitations: This method relies on how the poll renders on mobile devices and external networks. Its success may vary depending on the specific security and authentication settings applied by the poll organizer.

Solution 2

Forward the Poll and Vote Using Your Own Email

The officially recognized workaround when dedicated proxy voting is unavailable and the mobile trick does not work.

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Frequently Asked Questions

Is there a native proxy voting feature in Microsoft 365 Scheduling Polls?

No, Microsoft 365 does not currently offer a built-in feature specifically designed for voting on behalf of another person. Assistants must rely on forwarding the email and using alternative workarounds.

Can I submit votes for multiple different people in the same scheduling poll?

Using the external mobile email workaround, you may be able to select different attendee names from the list to submit multiple votes. However, this is not an officially supported feature and may be blocked if the organizer requires authenticated voting.

How can I request Microsoft to add a proxy voting feature for assistants?

You can submit a formal feature suggestion through the Outlook feedback portal. It is also recommended to monitor the official Microsoft 365 roadmap to see if proxy voting functionality is planned for future updates.

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