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Do Adobe Acrobat Shared Reviews Support Document Cloud?
Question details
The user wants to know if Adobe Document Cloud can be used for Shared Reviews, and whether external participants require a paid license or a specific server setup like WebDAV to join.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Setting up or participating in a collaborative PDF review session with external participants.
- Observed behavior
- Users need clarity on the network requirements for synchronizing comments and whether a free Reader version is sufficient for participants.
Verify your current Adobe Acrobat subscription tier, as initiating a shared review requires Acrobat Pro, while participating usually only requires the free Adobe Acrobat Reader.
Understanding Adobe Acrobat Shared Review Requirements
Learn the basic software and server requirements for hosting and joining a Shared Review in Acrobat.
To initiate a Shared Review, you must have an Adobe Acrobat Pro subscription. Participants, however, do not need a paid license and can join the review using the free Adobe Acrobat Reader.
While Adobe Document Cloud provides robust storage and basic sharing capabilities, traditional Shared Reviews that synchronize comments in real-time typically require a supported shared network folder, SharePoint workspace, or a WebDAV server.
Open Adobe Acrobat, click the 'Help' menu at the top, and select 'About Adobe Acrobat' to verify you have the Pro version needed to initiate reviews.
Ensure you have access to a shared network folder, SharePoint, or a WebDAV server that all external participants can access to store and sync the review comments.
Navigate to the 'Tools' tab, select 'Send for Review', and follow the on-screen prompts to specify your server location and invite participants via their email addresses.
Managing Comment Synchronization and Notifications
Adjust how Acrobat synchronizes comments and notifies you of updates during an active review.
Collaborate on PDFs Effortlessly with WPS Office
Avoid complex WebDAV server configurations. With WPS Office, you can easily share PDFs, add comments, and collaborate with team members directly through WPS Cloud—no expensive Pro licenses required for basic sharing.
- 1. Open your PDF: Launch WPS Office and open the PDF document you want to review.
- 2. Upload to WPS Cloud: Click the 'Share' button in the top right corner. The file will automatically upload to your secure WPS Cloud space.
- 3. Create a sharing link: Set your desired permissions in the share dialog (e.g., allow commenting) and copy the generated sharing link.
- 4. Collaborate in real-time: Send the link to your team. They can view and add comments directly via the web or the WPS desktop app without needing complex server setups.
Frequently Asked Questions
Do external participants need a paid Acrobat license to join a Shared Review?
No, external participants generally do not need a paid Acrobat Pro license. They can easily join the review session and add comments using the free Adobe Acrobat Reader.
Can I use Adobe Document Cloud exclusively for Shared Reviews?
While Document Cloud allows for basic file sharing and commenting, traditional advanced Shared Reviews in Acrobat often still require a WebDAV server, SharePoint environment, or a shared network drive for full offline-to-online comment synchronization.
Why am I receiving notifications after closing a reviewed PDF?
Acrobat's background synchronization service continues to run even after the PDF is closed. It will notify you when new comments are added, reviewers join, or if a sync attempt fails. You can manage these alerts within the Tracker tool.
How do I manually sync my comments in Adobe Acrobat?
You can manually sync comments by clicking the 'Publish Comments' or 'Check for New Comments' button located directly on the document message bar at the top of the PDF screen.
