Contact Problems

How to Save Email Addresses for Recurring Newsletters in Adobe Send

Olivia Miller Oct 19, 2026 868 views

Question details

The user wants to save a recurring list of email addresses to quickly send monthly newsletters via Adobe Send without typing them manually.

Product: Adobe Send / Adobe Reader
Device & OS: Windows (for Outlook plug-in)
Scenario: Sending a monthly newsletter to the same group of recipients.
Observed behavior: Needs a streamlined way to store and quickly access the same email list for recurring file distribution.

Before you start

Ensure you have your default email application correctly configured on your computer and verify your Microsoft Outlook version before installing any external plug-ins.

Solution 1Recommended

Use Your Email Client's Local Address Book

The simplest method is to store your recurring newsletter recipients as a unified contact group in your default email application.

Adobe Reader natively interfaces with your system's default email client. By organizing your recipients directly within your email application's address book, you can quickly select the entire group when preparing your newsletter for distribution.

Open your Address Book

Launch your primary email application (such as Microsoft Outlook or Windows Mail) and navigate to the Contacts or People section.

Create a Contact Group

Select the option to create a new Contact Group or Distribution List specifically dedicated to your monthly newsletter recipients.

Add Email Addresses

Manually enter the email addresses or import them into this newly created group, then save your changes.

Select the Group via Adobe

When adding email addresses to send your file via Adobe Reader, access your local address book and select this contact group instead of inputting individual emails.

Use Your Email Client's Local Address Book

Pro Tip: Regularly updating this contact group ensures your newsletters only go to current subscribers, preventing email bounce-backs.

Solution 2

Install the Adobe Send Plug-in for Microsoft Outlook

Windows users operating Microsoft Outlook 2010 or 2013 can install a dedicated plug-in to manage and attach large files directly from their email interface.

Send Recurring Newsletters via Mail Merge in WPS Office

Instead of relying on external plugins for email distribution, you can directly manage your recipient lists and send personalized monthly newsletters using the built-in Mail Merge feature in WPS Writer.

1. Create your contact list: Open WPS Spreadsheet, create a structured list of your recipients' names and email addresses, and save the file.
2. Design your newsletter: Open WPS Writer and draft the content and layout of your monthly newsletter document.
3. Start Mail Merge: Go to the 'References' tab, click 'Mail Merge', and select 'Open Data Source' to import your saved Spreadsheet list.
4. Send Emails: Click 'Merge to Email', specify the column containing the email addresses, add your subject line, and send directly to all recipients.

Easily manage recurring recipient lists in WPS SpreadsheetSeamlessly integrate with WPS Writer to send personalized newslettersHigh compatibility with Microsoft Office formats (.docx, .xlsx)Free, lightweight, and user-friendly interface requiring no complex setups

Frequently Asked Questions

Can I use the Adobe Send Outlook plug-in on a Mac?

No, the Adobe Send plug-in is currently designed exclusively for Windows users operating Microsoft Outlook 2010 or 2013. Mac users must rely on their local address book or the web-based interface.

Why are my local address book contacts not showing up in Adobe Reader?

Ensure that your preferred email application is configured as the default mail client in your Windows or Mac system settings. Adobe Reader pulls contact information strictly from the default mail client assigned by your operating system.

How do I manage unsubscribes for my monthly newsletter using a local address book?

If you are utilizing a local address book or distribution list in your email client, you will need to manually delete recipients from your saved contact group whenever they request to unsubscribe.

Outlook & Email Problems