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How to Find Microsoft Teams OneNote Tab Files in SharePoint
Question details
The user needs to locate a OneNote notebook that was added as a tab in Microsoft Teams, as it is missing from the standard channel Files directory.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Finding the exact storage location in SharePoint for a OneNote notebook linked to a Microsoft Teams channel.
- Observed behavior
- The notebook does not appear in the channel's standard Files tab; instead, it is stored in the hidden SharePoint Site Assets library and lacks advanced viewer analytics.
Ensure you have the necessary permissions to access the underlying SharePoint team site linked to your Microsoft Teams channel before attempting to locate backend files.
Locate the OneNote Notebook in the Site Assets Library
Use this method to access the physical file of the Teams OneNote tab via the SharePoint web interface.
Microsoft Teams intentionally separates standard documents from app-specific files. While regular documents go to the Shared Documents library, OneNote notebooks created for tabs are routed to Site Assets.
Navigate to the Microsoft Teams channel, click the three-dot menu (More options) in the upper right corner, and select 'Open in SharePoint'.
In the SharePoint left-hand navigation pane, click on 'Site contents' to view all of the site's lists, libraries, and internal storage folders.
Locate and click on the 'Site Assets' library. Your Teams OneNote notebook will be stored here, allowing you to open or manage the source file directly.
Need a simpler way to manage your team's documents? Try WPS Office
While Microsoft Teams and SharePoint utilize complex background file structures, WPS Office offers a streamlined, lightweight, and highly compatible suite for all your document needs. Enjoy familiar interfaces and easy collaboration without the steep learning curve.
- 1. Download and Install: Get WPS Office for free from the official website and install it on your PC, Mac, or mobile device.
- 2. Open Existing Office Files: Directly open your existing Microsoft Office formats (.docx, .xlsx, .pptx) with full formatting retention.
- 3. Collaborate and Share: Save and share documents easily with your team using built-in WPS Cloud sharing links.
Frequently Asked Questions
Why doesn't my OneNote tab show up in the Teams Files tab?
By design, Microsoft Teams stores channel-specific uploaded files in the default Shared Documents library. However, OneNote notebooks created via tabs are saved in the SharePoint Site Assets library to keep functional app files separate from standard user documents.
Can I see who viewed my OneNote notebook in Teams?
No, OneNote notebooks do not support the same advanced viewer analytics and read receipts as Word, Excel, or PowerPoint files stored in SharePoint.
How do I view the version history of a OneNote page?
You can view modification history directly within the OneNote application by right-clicking a specific page or section and selecting 'Page Versions' or clicking on the 'History' tab to find 'Recent Edits'.
