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5 Easy Ways to Share Your Presentation so Others Can View It

August 30, 2023 928 views

Sharing your presentation with others has become essential to communication in professional and personal settings. Whether you're giving a business proposal, delivering a conference speech, or sharing a memorable travel experience, sharing your presentation effectively is crucial. However, many users are unaware of how to share PowerPoint presentations with others. What are the ways that you can share your presentation so others can view it? This article will guide you thoroughly on sharing the presentation and enables others to view the presentation.

Part 1: How to Share Presentations with Others to View? (5 Common Ways)

PowerPoint is a powerful application of Microsoft. With PowerPoint, you can create creative and professional-looking presentations. However, what to do if you want to share your presentation with others to view or edit it? We have researched and brought you five common and easy ways to share a PowerPoint presentation with others.

Method 1: Use WPS Office Presentation Service

WPS Office is the best alternative to Microsoft Office. It offers Microsoft Word, PowerPoint, PDF, and Excel on its application that can be used simultaneously. The software aims to boost users’ creativity and productivity.

Here’s how to use the WPS Office presentation service and share your PowerPoint presentation with others:

Step 1: Download the WPS Office application from its official website and install it on your Windows or Mac.

Step 2: Open the WPS Office application, click on presentation, and open a blank document.

Step 3: If you already have a presentation, you can click Menu in your right upper corner to open it, or else you’ll have to create and save a presentation.

Step 4: Go to Menu in your right upper corner, click Share, and a share and collaboration box will pop up.

Step 5: Copy the link, allow or disallow permission. You can also attach links to emails, send to mobiles or sync to mobiles of people you want to share presentations with. Once they open the link, they can view or edit it.

Method 2: Share Directly on PowerPoint

Did you know that you could share your PowerPoint presentation directly from PowerPoint? Well, yes, you can. Here’s how to do it:

Step 1: Open the PowerPoint application on your Windows or Mac.

Step 2: Click on the ribbon and the Share button. You’ll see a Send Link Box pop-up.

Step 3: You can use the drop-down to change permissions. Copy and send the link to people whom you want to share the presentation with.

Method 3: Save Your Presentation File as a PDF File

Another way to share your presentation is to save it as a PDF file and share it with others to view. Here’s how to save and share it as a PDF file:

Step 1: First, open the Microsoft PowerPoint application on your Windows or Mac.

Step 2: Simply open or create a PowerPoint presentation.

Step 3: Click on the File button in the upper right corner and click on the Save As button.

Step 4: Now, you’ll be asked for the document location where you want to save it and the format in which you want to save it.

Step 5: Click on Save As Type and choose PDF. Choose the location of the document and save it as PDF.

Step 6: Simply send the PDF PowerPoint to people you want to share the presentation with, and they can view it.

Method 4: Use a File-sharing Service

You can always use a file-sharing service to share your PowerPoint presentation with people to view or edit it. The most common file-sharing services are Google Drive, OneDrive, or DropBox. Here’s how to do it:

Step 1: Open the website or application of your file-sharing service company (Google Drive, OneDrive, or DropBox)

Step 2: Login or sign up first. Furthermore, click on the + sign or add a sign to add your PowerPoint presentation to the file-sharing service.

Step 3: You can share the link of the file-sharing service with people you want to share the presentation with.

Step 4: You can also convert your PowerPoint presentation to different file formats such as PDF, Mov, MP4, and JPEG and then upload it to the file-sharing service.

Method 5: Embed your Presentation on a Web Page

Embedding your presentation on a web page is possible. Embedding works best when you have a personal website or blog and want to share your PowerPoint presentation. Here’s how to do it:

Step 1: First, upload your PowerPoint presentation to a file-sharing service (Google Drive, One Drive) and click on share to see the embed option.

Step 2: You can convert your PowerPoint presentation into MP4 format and then upload it on YouTube.

Step 3: After uploading it on either YouTube or file sharing service, click the share button to see the Embed option.

Step 4: Click on Embed, and you’ll have the embed code of your presentation.

Step 5: Now paste this embed code on your website and share your PowerPoint presentation with your website or blog audience.

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Part 2: Why is it Better to Share the Presentation Using WPS Office

WPS Office is the best alternative to Microsoft Office and its applications. It’s an office suite that enables users to use Word, Excel, PowerPoint, and PDF on a single application. This allows users to multitask by simultaneously using, creating, editing, saving, and sharing through four applications. WPS Office aims to boost the creativity and productivity of users through its user-friendly and simple interface.

WPS Office is a free software offering many advanced tools and functions essential for day-to-day and professional work. Moreover, customer support and help support makes the app better than Microsoft Office. The software is used by millions globally and’s compatible with Windows and Mac.

Steps to Edit Word/Excel/PowerPoint in WPS:

Step 1: Download the WPS Office through its official website and install it on your Windows or Mac.

Step 2: Open the application and sign up or log in to use it properly.

Step 3: Click on Word, Presentation, PDF, or Excel to start your work.

Step 4: Simply open a blank document and start creating it. You can open a file by clicking on Menu and Open.

Step 5: Create, edit, save, share, and do more efficiently. You can save and share through the Menu bar easily.

Part 3: Benefits of Sharing Your Presentation:

  • Expand Reach: Sharing your presentations digitally enables you to reach a broader audience than traditional methods.

  • Convenience: Gone are the days of carrying physical copies of your presentation. Digital sharing provides convenience and portability.

  • Real-time Access: With online sharing, your audience can access your presentation instantly from anywhere in the world

  • Better Communication: Sharing your PowerPoint presentation with others can improve communication.

  • Quality Check: When you share your presentation with others, and they view and edit it, it benefits in maintaining a good quality PowerPoint presentation. They can help you correct mistakes and errors, resulting in better presentation quality.

  • Continuity of Work: When you share your presentation with others and allow them to edit it, it’ll benefit you when you are unavailable or on sick leave. This will ensure that your work isn’t stopped and that your colleagues with whom you shared your presentation will continue the work.

FAQs

1. Is it safe to share confidential presentations online?

Yes, by using secure file-sharing services with encryption and password protection, you can ensure the safety of your confidential presentations.

2. Are there any size limitations for sharing presentations through email attachments?

Most email providers have attachment size limitations. Consider using cloud storage and sharing the link if your presentation file is too large.

3. How do I send a large PowerPoint?

You can send or share an extensive PowerPoint presentation through the link. Simply click on the ribbon and on Share to access your presentation link.

4. How do I share a PowerPoint presentation on WhatsApp?

You can share a PowerPoint presentation on WhatsApp by sending a link or PDF file of your PowerPoint presentation. You can access the link in the ribbon and share box. You can save your PowerPoint presentation in PDF format by changing the File Type to PDF.

Summary

You learned five easy ways to share your presentation so others can view it. You can share your presentation as a link, PDF, or attachment through OneDrive, or upload an embed file on your website or blog. Moreover, we highlighted the benefits of sharing PowerPoint presentations. However, Microsoft Office isn't free. That’s where it’s the best alternative WPS Office.

WPS Office is similar to Microsoft Office. It’s an office suite that allows users to use Word, Excel, PowerPoint, and PDF on a single application. This allows users to multitask by simultaneously using, creating, editing, saving, and sharing through four applications. WPS Office aims to boost the creativity and productivity of users through its user-friendly and simple interface. It's used by millions globally and works perfectly on Windows and Mac. Don’t wait; download yours now!


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.